Executive Stores

**Primary Purpose**:To provide assistance and excellent customer service to the customers (both internal & external) of VIBGYOR and planning, organizing & carrying out the comprehensive stores related functions for the Company (including daily sales/purchases).

**Key Accountabilities/Activities**:
**Primary Responsibility**:

- The prime responsibility of Store manager is maintaining customer service. The manager needs to be customer focus and understand their pulse.
- The store manger will need to maintain cash controls at all point in time.
- Keeping track of all purchases and maintaining the store facility
- Greet customers and provide assistance as and when required
- Cleanliness and order in the store need to be maintained at all times.
- It is very important that the correct inventory is maintained
- Check received stock against invoices
- To mark prices on stock
- The Store manager needs to needs to have an understanding in terms of restocking shelves such that the
- Record prices in the log book
- Receive cash and provide correct change
- Though every register is now moving as a soft copy still there would be a few register that still needs to be maintained
- To keep a balance of cash receipts
- To make timely deposits of cash and reconcile the same.
- To ensure the receipts are printed and are recorded.
- To reconcile bank statements
- Maintain minimum stock as per the requirement.
- Receive indent from respective department and verify the same in terms of the quantity and signature by the authorized signatories.
- Verify the availability of materials in stores as per the indent.
- Pass the entries in the TALLY software, as and when the transactions occur.
- Receive the material and reconcile the same with the purchase order.
- Communicate to the purchase department in case of any discrepancy in the quality or quantity of the materials received from supplier
- Arrange and tag the materials as per the format.
- Verify the stock/materials on a periodic basis.
- Handle POS counter and prepare daily POS collection report
- Timely updation of MIS
- Placing orders towards printing and stationary, Housekeeping, Consumable, Electrical and Consignment items.
- Responsible towards control over Linens inventory and staff uniforms.
- Receiving the items from suppliers and check the quantity, quality code and expiry date.
- Responsible for preparing the Purchase order and GRN.
- Responsible to enter the issue requisition in the system.
- Responsible to ensure the clearance from security check for all the received items.
- Prepare Gate Pass for Rejected, Consignment and exchanged items.
- Ensure submission of monthly statement of Consignment, Consumable, Linen, Instruments and Equipment to the department in-charge.
- Responsible to check stock of all items and place the orders.
- Obtaining Goods Receipt Note (GRN) and forward the bills to account dept.
- The Stores Assistant is responsible to take care of inter dept material issues of Consumables, Consignment, Printing and Stationary and Linen.
- Submit monthly reports regarding total purchase, issues and current stock status to the Manager.
- The Stores Assistant is responsible to ensure proper co-ordination and good relationship with other Department.
- Create schedules to ensure adequate and efficient staffing at all times

**Secondary Responsibility**:

- Report staff hours to the Payroll department and respond to inquiries
- Recruit, interview, hire, and train retail sales staff as required
- Handling staffing needs and personnel issues
- Manage duties and tasks as required in a retail environment
- Facilitate clear communication between retail floor staff and office staff
- Schedule Product Knowledge sessions with various sales representatives
- Provide expert advice to customers in all areas of the store
- Proactively build and maintain vendor relationships
- Ensure that newly-received product is stocked in a timely manner
- Train, Motivate staff and maintain a positive work environment

**Work Relations**:
**Internal**:

- Reporting to the Manager - Retail and Operations.
- Interfaces with
- Interfaces with

**External**:

- Interface with potential and existing customers.
- Interface with external vendors

**Span of Control**:

- Individual Contribution Role
- Executive/Sr. Executive/Asst. Manager

**Financial decision making**:

- Procurement Decision: N.A.
- Reimbursement Decision: N.A.

**Qualification**:

- Graduate in any discipline

**Experience**:

- 1-5yrs with prior work experience in Retail Management.

**Expected Competencies**:

- Strong numerical and analytical skills required for simple calculations
- Good Leadership Skills
- Strong oral & written communication skills and interpersonal skills.
- Good Customer Service Skills
- Exceptional sales and operational skills in a customer service environment.
- Team-building and strong problem solving skills.
- Good Liasioning Skills
- Good Communication Skills

**Salary**: ₹15,000.00 - ₹25,00