Purchase Supervisor

_**Implement sound purchasing policies, systems and procedures in accordance with Company standards.**_
- _**Monitor **_**vendors**_ **for quality, service and price through standard purchasing specifications.**_
- _**Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.**_
- _**Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.**_
- _**A minimum of three independent genuine quotations must be obtained.**_
- _**Establish contracts to ensure reduced pricing for all operating areas of the hotel.**_
- _**Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.**_
- _**Ensures that all orders **_**receiving**_ **dates are updated by the buyers according to the suppliers promised delivery dates.**_
- _**Ensures that all authorised or approved **_**purchase orders**_ **are sent to their respective suppliers/vendors for delivery purposes on a daily basis.**_
- _**Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.**_
- _**Ensure the efficient operation of the **_**Purchasing Department**_ **in all aspects.**_
- _**Research and identify new products and services for the hotel in the market.**_
- _**Obtains written approval for established Minimum / Maximum stock levels by the **_**financial controller**_ **and general manager.**_
- _**Checks, explain if needed and approves delivered items **_**discrepancy report**_ **issued by cost control regarding price and quantity order variances.**_
- _**Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.**_
- _**Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.**_
- _**On a daily basis prepare the list of to be cancelled orders and sent to **_**accounts**_ **for deletion, with appropriate reasons.**_
- _**Issues regularly slow moving item lists.**_
- _**Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.**_
- _**Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.**_
- _**Verifies that all **_**documentation**_ **and proper quotations are maintained and filed according to Policy and Procedure requirements.**_
- _**Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.**_
- _**Responsible for all administrative **_**functions**_ **of the Materials Department, staffing, training and execution of other related duties.**_
- _**Responsible for all purchasing functions, quotations, quality and availability.**_
- _**Responsible for physical control of all store items until issued, fully **_**documented**_ **under strict control procedures (**_**key control**_**, timing **_**schedule**_**, authorised issue requests).**_
- _**Responsible for maintaining logical storeroom **_**inventory**_ **levels operationally needed.**_
- _**Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.**_
- _**Spot-checks entered system quotations, period validity quotes locked by, etc.**_
- _**Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.**_
- _**Keeps all records in a way that they can be checked at any time for information or audit purposes.**_
- _**Liaison with the Assistant Purchasing Manager, Purchasing Coordinator, Receiving Agent, Stores Supervisor and F&B Cost Controller**_
- _**Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.**_
- _**Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.**_

**Salary**: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Food provided

Schedule:

- Day shift
- Morning shift

Ability to commute/relocate:

- Greater Mumbai, Mumbai Suburban - 400076, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

**Speak with the employer**

+91-XXXXXXXXXX