Receptionist

2 weeks ago

Grant Road Mumbai Maharashtra, India BIID Full time

**Job Title**: Receptionist cum Office Assistant
**Location**: Grant road
**Reports to**: Office Manager / Administration Head
**Employment Type**: Full-time

**Position Overview**

**Key Responsibilities**

**1. Reception Duties**
- Greet visitors and clients in a warm and professional manner.
- Answer, screen, and forward incoming calls, taking messages as needed.
- Manage visitor check-ins, provide visitor badges, and maintain a welcoming reception area.
- Handle inquiries and direct them to appropriate departments or personnel.

**2. Office Administration Support**
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain office supplies inventory and order items as needed.
- Support meeting preparation by setting up conference rooms, arranging refreshments, and organizing materials.
- Assist with filing, data entry, photocopying, and scanning documents.

**3. Scheduling and Coordination**
- Schedule and confirm appointments for clients or team members.
- Assist with travel arrangements, including booking flights and accommodations, for staff and visitors.
- Maintain office calendars, including conference room bookings and event reminders.

**4. General Office Assistance**
- Help with event planning and coordination for office events, celebrations, and meetings.
- Ensure common areas, such as kitchen and meeting rooms, are clean and organized.
- Assist various departments with additional tasks as needed.

**Requirements**:

- **Experience**: Prior experience in a receptionist, administrative, or customer service role preferred.
- **Skills**: Strong organizational and multitasking abilities; proficiency in MS Office (Word, Excel, Outlook).
- **Qualities**: Friendly, professional, and reliable with excellent verbal and written communication skills.
- **Knowledge**: Basic office management practices and familiarity with office equipment (e.g., printers, scanners).

**Benefits**

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

**Experience**:

- Front desk - Receptionist: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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