Import Export Executive

The responsibilities of an **Import-Export Documentation Executive** primarily involve ensuring that all the documentation for the import and export processes complies with legal, regulatory, and business requirements. Here's a detailed list of common responsibilities:
1. **Preparation and Management of Import-Export Documentation**
- **Customs Documentation**: Prepare documents such as Bill of Lading (B/L), commercial invoices, packing lists, certificates of origin, import/export permits, and letters of credit.
- **Shipping Documentation**: Prepare and verify shipping-related documents like the Air Waybill (AWB), Delivery Orders (DO), and export declarations.
- **Import/Export License**: Ensure that all necessary licenses and certifications are obtained and valid for import and export processes.
- **Invoice Verification**: Cross-check invoices and purchase orders to ensure proper documentation before processing shipments.

2. **Compliance with Regulations**
- Ensure adherence to both local and international regulations (customs, tariffs, trade laws) when preparing and submitting documentation.
- Coordinate with government agencies (e.g., Customs, FDA, or other regulatory bodies) to ensure timely approvals.
- Keep updated with any changes in export/import laws and trade regulations.

3. **Coordination with Internal Teams and External Partners**
- **Internal Coordination**: Work closely with the logistics, procurement, and finance teams to ensure smooth operations and avoid delays in shipments.
- **Communication with External Partners**: Liaise with shipping companies, freight forwarders, and customs brokers to track shipments and resolve issues with documentation.

4. **Processing of Shipments**
- **Tracking**: Monitor the progress of shipments and communicate the status to relevant stakeholders.
- **Problem-Solving**: Resolve issues related to discrepancies in documentation, delays, or damages during shipment.
- **Shipping Instructions**: Provide clear instructions to freight forwarders and carriers based on documentation and requirements.

5. **Record-Keeping and Filing**
- Maintain accurate and up-to-date records of all documents related to imports and exports.
- Ensure that all documentation is easily accessible for audit purposes or future reference.

6. **Invoice and Payment Processing**
- **Invoices**: Ensure that all invoices are prepared accurately for payment processing.
- **Payment Tracking**: Follow up on payments and ensure compliance with payment terms, including taxes, duties, and customs charges.

7. **Risk Management**
- Identify and mitigate risks associated with incorrect documentation or shipment delays that could affect the business.
- Ensure all import/export processes are covered under the appropriate insurance.

8. **Customer Service and Support**
- Provide documentation support to clients and assist in resolving any documentation-related inquiries or issues.
- Facilitate smooth and timely delivery of goods, ensuring that the necessary paperwork is in order for customs clearance and delivery.

9. **Reporting**
- Generate and submit periodic reports on shipment status, documentation issues, and any potential delays to management.
- Report any discrepancies or issues related to documentation to management for further action.

10. **Documentation Audits**
- Participate in internal and external audits related to export/import documentation.
- Address any discrepancies identified in the audit process, including rectifying errors or omissions in documents.

11. **Updating Procedures and Best Practices**
- Review and update documentation processes to ensure efficiency and compliance with changing regulations or market conditions.
- Work towards continuous improvement of documentation workflows.

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 5 years (required)

Work Location: In person