Purchase Officer

Job description

Study Master Indent jointly with purchase manager and go through all technical
specifications, makes etc. before processing it ahead.
Bifurcate indent in four parts in coordination with Purchase Manager as
mentioned below.
- Capital goods.
- Taylor made goods.
- Ready to dispatch goods.
- Rate contract goods.
Get Master Indent cross verified with stock register for any available
inventories and highlight the same in Master Indent.
Send enquiries of capital items within 1-2 days after receipt of indent, followed
by balance items with proper specifications.
Follow-up with vendors for techno-commercial quotation.
Get all technical details verified by planning team.
For goods which already have rate contracts, send purchase orders accordingly.
Evaluate offers from vendors, negotiate better prices, prepare cost comparison
sheet, evaluate & get it verified by Purchase Manager.
Revise cost comparison sheet after final negotiation done by Purchase Manager
& get approval from HOD.
After vendor approval from HOD, prepare Purchase order; get it signed by
Purchase Manager & release with proper terms and conditions only in PDF
format.
Follow-up for GA drawings with vendor, get it approved from planning team
and proceed ahead for manufacturing.
Similarly prepare cost comparison for labor indents, get it approved by
purchase manager & HOD.
Get labor contract signed by contractors before releasing work order.
Update internal database with order details (Purchase register), keep accurate
records of purchases made with proper filing project wise.
Follow-up with vendors for on time delivery of goods.

Ensure all goods are delivered on time as per issued Purchase order with
superior quality and proper quantity.
For receipt of any short supply or rejected goods follow-up with vendor and get
it exchanged or delivered with no extra cost to company.
Arrange test certificates for supplied material, send scanned copy of same to
Project manager for cross checking & file all original copies project wise.
For advance or before delivery payments, follow-up with vendors for proforma
invoice, get it verified and signed by Purchase manager followed by HOD
approval & process it to accounts department.
Develop and evaluate new vendors and labor contractors.
Maintain all suppliers &contractors database, purchase records and related
documents.
Prepare material dispatch list in coordination with Project manager and send to
export & logistic department.
Ensure timely receipt of challans and invoices for which material is sent
directly on site. Follow-up with concerned Project Manager.
Coordinate and arrange replacements or repairs for goods under warranty in
case of any problem.
Daily reporting to Purchase Manager with proper formats.
Update daily reports & OC to Purchase cost comparison sheets on daily basis.
Work closely in coordination with relevant departments
- Project Department # for all technical approvals & delivery lead time.
- Accounts Department # for all taxation related issues or any commercial
setbacks.
- Warehouse Department # for goods receipts notes.
Work to improve purchasing systems and process.
Build and maintain good relations with new and existing suppliers. Adhere to
laws, rules and regulations

**Salary**: ₹22,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Bhiwandi, Thane - 421302, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- purchase: 2 years (required)
- AHU and HVAC: 1 year (required)

**Language**:

- English (required)

**Speak with the employer**

+91-XXXXXXXXXX