Accounts Executive

**RESPONSIBILITIES**

1. **Overall Branch monitoring & administrative function of the Coimbatore Branch.**

2. **Sales Order **- Sales Order booking in Sale Order register, Order processing.

3. **Invoice**:

- Preparing Invoice in SAP.

4. **Despatch** - Timely despatch of materials, to file Invoice copy duly signed & stamped by Dealer / Distirbutor or L.R. copy along with our Invoice copy.

5. **Dealer payment through RTGS, NEFT & Direct deposits by Dealers to CMO Current A/c.** To maintain a Register for this and make entry in this register, after payment confirmation received from CMO A/c Dept. To prepare Dealer Receipt in SAP on the same day.

6. **Dealer payment by cheque at Branch (CMS) ** - Dealer Receipt should be prepared in SAP on cheque deposit date.

7. **Dealers A/c** - Preparing the Dealers A/c confirmation statement in every six months.

8. **Fund transfer to CMO** - To keep maximum balance of Rs.20,000/- and the balance amount to be transferred to CMO on daily basis.

9. **Bank Reconciliation** - Bank statement tallying.

10. **Stock Reports** - Preparing daily and monthly stock reports.

11. **Stock Verification** - To take physical stock at Store Dept on 1st of every month and prepare physical stock report. To tally monthly physical & book stock.

12. **Cheque Incoming Register** - Maintaining Cheque Incoming Register for expense cheques.

13. **Petty Cash** - Handling of petty cash and keep cash balance as per company norms.

14. **Branch Expenses **- To enter all indirect expenses in respective month itself.

15. **DA sheet** - Entering all transactions in SAP and send DA sheets (with Cash Denomination) to CMO twice in a week.

16. **Statutory Liabilities & others** - Preparing & filing Monthly/Half Yearly Return of Sales Tax, Service Tax, ESI, PT, Shops & Establishment Act and payment to Water Tax, Property Tax, Telephone Bill & Electricity Bill pertaining to branch.

18. **Credit Note to Dealers & Franchisees **- To prepare Credit Note in SAP after getting approval from CMO.

19. **C forms & F forms** - Collecting C forms through Sales Team & issuing F forms.

20. **Report **- Preparing of monthly performance report and send it to CMO.

**DUTIES**

1. **Approvals of various accounting documents**:

- such as Credit Notes, Debit Notes, General JVs, stock JVs.

2. **Material Transfer** - Co-ordinating with CMO and H.O. on material transfers.

3. **Cheque Deposit & Cash Deposit **- to ensure cheque & cash deposits without any delay.

4. **Expense Control** - Manage and control departmental expenditure within agreed budgets. Expenditure budget monitoring. Budget vs Actual - Variance analysis.

5. **Deciding and approving office purchases** - such as stationery, assets, required for office maintenance, etc.

6. **Implementation of policies**:

- framed by the organization.

7. **Stock Control**:

- for water heater, spare parts and marketing goods.

8. **Trade mark & Legal matters** - To handle trade mark cases & other legal matters.

9. **Staff Welfare & Training**:

- Staff welfare including motivation, training of employees.

10. **Performance Appraisal** - Work allocation & monitoring the employees’ performance.

11. **MIS reports** - Should submit the required MIS report to CMO.

12. **Monthly Performance Meeting **- To conduct monthly Performance Meeting of all Departments together and send minutes to CMO.

**Job Types**: Full-time, Permanent

**Salary**: ₹400,000.00 - ₹450,000.00 per year

**Benefits**:

- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay
- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Taxation: 5 years (preferred)

**Language**:

- English, Tamil (preferred)

License/Certification:

- SAP (preferred)

Work Location: In person