Administrative Assistant
4 days ago
**Administrative Assistant Job Description:
- **
**Overview**:
The administrative assistant plays a crucial role in supporting the smooth operation of the office by providing administrative and clerical assistance to ensure efficient workflow and effective communication.
**Responsibilities**:
- **Office Management**:
- Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner.
- Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
- Ensure the office environment is clean, organized, and conducive to productivity.
- **Administrative Support**:
- Assist with scheduling and coordinating appointments, meetings, and travel arrangements for staff members.
- Prepare and distribute correspondence, memos, letters, and forms.
- Organize and maintain paper and electronic files, including confidential information.
- **Data Entry and Documentation**:
- Enter, update, and maintain data in databases or spreadsheets accurately and efficiently.
- Prepare and edit documents, reports, presentations, and spreadsheets as needed.
- Proofread documents for errors and ensure they adhere to company standards.
- **Communication and Coordination**:
- Serve as a liaison between staff, clients, and vendors, relaying messages or requests as necessary.
- Coordinate and follow up on action items from meetings, ensuring timely completion of tasks.
- Handle incoming and outgoing mail, packages, and deliveries.
- **Project Assistance**:
- Provide support for special projects or initiatives by conducting research, compiling data, and preparing reports.
- Assist with event planning and coordination, including logistics, invitations, and materials.
**Requirements**:
- **Education and Experience**:
- High school diploma or equivalent; associate or bachelor's degree preferred.
- Previous experience as an administrative assistant or in a similar role is advantageous.
- **Skills**:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and documentation.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- **Attributes**:
- Proactive and resourceful with a positive attitude.
- Ability to work independently with mínimal supervision as well as part of a team.
- Adaptability and willingness to learn new skills.
- Professional demeanor and strong interpersonal skills.
**Job Types**: Full-time, Fresher
**Salary**: ₹9,958.20 - ₹21,335.10 per month
**Benefits**:
- Cell phone reimbursement
- Paid sick time
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
- Yearly bonus
**Education**:
- Higher Secondary(12th Pass) (preferred)
**Experience**:
- total work: 1 year (preferred)
**Language**:
- Hindi (preferred)
- English (preferred)
Ability to Commute:
- Jalandhar, Jalandhar, Punjab (required)
Ability to Relocate:
- Jalandhar, Jalandhar, Punjab: Relocate before starting work (required)
Work Location: In person
**Speak with the employer**
+91 8872299555
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