Buyer

Overview / Responsibilities:
Wood is currently recruiting for a Buyer with extensive experience in the oil and gas petrochemical industry.
- Responsible for supporting the objectives of the Health, Safety, Security, Environmental and Quality Policy and Information Security Management Policy by adhering to applicable Procedures and Work Instructions while fulfilling of duties.
- General
- Assume the duties of the Principal Buyer / Principal Procurement Engineer or Senior Principal Buyer / Senior Principal Procurement Engineer or Project Procurement Manager as appropriate when so directed.
- Comply with the following, as applicable.
- Procurement Procedures and Work Instructions
- Project Procurement Execution Plan
- Licensors', Clients', and Projects Execution Centre (India)’s Secrecy Agreements
- Project Supplier Lists
- Input all progress data to Material Management System and ensure these are up-to-date.
- Develop contacts with Suppliers' personnel. Maintain the respect of Suppliers and their representatives by adherence to code of conduct and business ethics, corporate policies, procedures and work instructions.
- Maintain awareness of the materials supply situation including area sources, price levels and current deliveries. Advise the Principal Buyer or Project Procurement Manager of possible new sources of supply.
- When requested contribute to current and projected price and delivery trends.
- When requested carry out spare parts co-ordination activities in accordance with the Project Procurement Execution Plan.
- Pre Order
- Prepare and issue Procurement Plans and obtain necessary approvals.
- Prepare and issue quotation requests, progress, check and evaluate quotations.
- Prepare quotation summaries, and quotation summary variations and make recommendations. Ensure recommended Supplier’s final price on quotation summaries is under budget and delivery is within required on site dates.
- Submit quotation summaries after technical approval to authorised Procurement Personnel for approval. Distribute as required by the Project Procurement Execution Plan
- Agree with engineering and supplier requirements and submittal dates for the following:

- critical supplier data e.g., equipment weight
- supplier drawings e.g., GA drawing
- other supplier documentation e.g., weld procedure
- details of the data, drawings and documentation to be submitted by the supplier must be recorded on quotation summary and purchase order.
- Arrange and attend pre-order meetings with Suppliers to confirm that all technical and commercial requirements will be met. Issue notes of meetings in accordance with project distribution matrix.
- Prepare and issue purchase orders as per the approved quotation summaries.
- Post Order
- Provide post order management that facilitates “on time” delivery of goods.
- Check that supplier’s documentation index specified in the purchase order is received on schedule. Expedite as required.
- Obtain all required Supplier drawings, documents, data books, manuals etc at the required time and in the specified quantities. Expedite as required.
- Check that critical supplier data specified in the purchase order is received on schedule. Expedite as required.
- Prepare any necessary order variation summaries, obtain approval and issue amendments to orders.
- Progress and expedite all supplier drawings, documentation, equipment and material in accordance with approved project procedures.
- Check the submittal dates specified in the supplier document index are consistent with the dates detailed in the supplier production schedule. If necessary, expedite supplier for resolution if any inconsistencies are discovered.
- Issue Expediting Requests and maintain liaison as necessary with the Expediting group for the external expediting of Suppliers to achieve deliveries in accordance with project requirements.
- Liaise with the Inspection group or other inspection organisation to obtain inspection of equipment and
- Release materials for shipment. Liaise as necessary with the Shipping Group to obtain delivery of all equipment and materials.
- Purchase order documentation checks:

- The Supplier’s production schedule is checked for compliance with purchase order. Review Supplier’s production schedule with Discipline Engineer, Principal Buyer and/or Project Procurement Manager and other procurement disciplines (i.e., Inspection and Shipping) to ensure production steps are correct and achievable.
- All necessary suborders are obtained, checked to ensure that relevant standards are included, correct materials have been ordered and inspection requirements have been specified.
- A continuing order management process is maintained until all Suppliers’ final documents are received and accepted.
- Expedite engineering and document control to ensure supplier documentation is returned to the supplier within the time periods stipulated in the purchase order.
- Operate the spare parts procedure and in particular