Ea to Md

4 days ago

Mumbai Maharashtra, India optimhire inc. Full time

Job Summary:
The Executive Assistant (EA) to the Managing Director (MD) provides high-level administrative support, ensuring the efficient operation of the MD's office. This role involves managing schedules, coordinating meetings, handling correspondence, and assisting with various tasks to enable the MD to focus on strategic responsibilities.

Key Responsibilities:

- **Administrative Support**:

- Manage the MD’s calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
- Prepare and edit documents, reports, and presentations for the MD.
- Maintain confidential files and records.
- **Meeting Coordination**:

- Organize and coordinate meetings, conferences, and events.
- Prepare meeting agendas, take minutes, and distribute them as required.
- Follow up on action items from meetings.
- **Travel Arrangements**:

- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Prepare travel expense reports and handle reimbursements.
- **Project Management**:

- Assist the MD in managing and executing various projects.
- Conduct research and gather data as needed for projects and presentations.
- **Communication Liaison**:

- Act as a point of contact between the MD and internal/external stakeholders.
- Communicate on behalf of the MD when required.
- **Office Management**:

- Oversee the day-to-day operations of the MD’s office.
- Manage office supplies and ensure the office is well-organized.

Qualifications:

- **Education**: Bachelor’s degree in Business Administration, Management, or a related field.
- **Experience**: Minimum of 5 years of experience as an Executive Assistant, preferably supporting senior executives.
- **Skills**:

- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and attention to detail.

Personal Attributes:

- Proactive and able to work independently.
- Professional demeanor and appearance.
- Strong interpersonal skills and ability to work well with all levels of staff.
- Flexibility and adaptability to changing

**Job Types**: Full-time, Permanent

Pay: ₹300,000.00 - ₹400,000.00 per year

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Application Question(s):

- Current CTC ?
- Expected CTC ?
- Notice Period ?

**Experience**:

- total work: 1 year (preferred)
- Manufacturing industry: 1 year (preferred)
- Executive assistant: 1 year (preferred)

Work Location: In person

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