Tax Administrative Assistant

**Job Description** Position Summary**:
At NIQ, we are seeking a meticulous and proactive Tax Administrative Assistant to support our growing tax operations. This entry-level position is ideal for individuals eager to gain hands-on experience in managing administrative tasks related to engagement letters, purchase orders (POs), monthly billing, and notice tracking for legal. The role offers an excellent opportunity to develop foundational skills in tax operations and administrative support. This role is essential in managing critical administrative tasks that will help streamline processes and ensure efficiency.

**Key Responsibilities**:

- Engagement Letter and Purchase Order Management
- Assist in drafting and formatting engagement letters for approximately 100 PwC member firms, ensuring compliance with internal standards.
- Coordinate with relevant departments to gather necessary information for engagement letter.
- Maintain a centralized database to track the status of each engagement letter, including approvals and signatures.
- Liaise with vendors and internal departments to resolve any discrepancies or issues related to POs.
- Assist in reconciling POs with invoices to ensure accurate billing and payment.
- Ensure timely distribution of finalized engagement letters to all relevant parties
- Monthly Billing Support
- Collect and verify billing data from approximately 100 PwC member firms.
- Ensure invoices are accurate, processed on time, and aligned with financial protocols.
- Maintain comprehensive records for audit and reporting purposes.
- Assist in resolving discrepancies in billing and liaise with finance teams.
- Collaborate with relevant departments to gather necessary data for billing.
- Distribute finalized billing statements to relevant stakeholders in a timely manner.
- Monitor and follow up on outstanding payments to ensure timely collections.
- Notice Tracking for Legal Entities:

- Maintain a comprehensive system for tracking notices across 250 entities, ensuring compliance with regulatory requirements.
- Regularly update records to reflect the status of each notice, including receipt and response actions.
- Coordinate with teams to ensure appropriate actions are taken in response to notices.
- Generate regular reports on notice status for internal stakeholders.
- Prepare reports summarizing notice status and follow-ups.
- General Administrative Support
- Provide administrative support to senior management and other departments as needed.
- Provide support in scheduling meetings, preparing reports, and documentation.
- Assist in organizing company events and activities.

**Qualifications**
- Educational Background: Bachelor’s degree in Accounting, Finance, or a related field.
- Professional Experience: Prior experience in an administrative role is advantageous but not mandatory.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Communication Skills: Excellent communication and interpersonal skills, able to effectively manage relationships with internal stakeholders.
- Attention to Detail: Meticulous attention to detail and an ability to produce high-quality, accurate work

**Additional Information**
At NIQ, we're dedicated to providing more than just a job—we offer you the opportunity to own your story. As part of our team, you'll enjoy a range of benefits designed to support your well-being and career development. From comprehensive healthcare packages to opportunities for ongoing learning and advancement, we're committed to helping you thrive. Join us and experience Life at NIQ
- Comprehensive Health Care and Life Insurance
- Free Employee Assistance Programs (EAP) - NIQ offers support to all associates and their families for their emotional well-being trough professional, timely and confidential counselling services on issues related to everyday concerns & problems, overcome emotional challenges, and maintain a healthy and balanced lifestyle.
- Best-in class Diversity & Inclusion program with opportunity to join one of our Employee Resource Groups
- Free LinkedIn Learning access that helps you discover and develop business, technology-related, and creative skills through over 20,000courses available in 7 languages
- Access to formal mentoring program
- Pension plan
- Parental Leave
- Vacation and Volunteer time off
- Flexible working environment hybrid policy

**Why NIQ India Private Limited is a Great Place To Work®**
India continues to stand out as one of the largest and fastest-growing developing economies globally, offering NIQ a significant opportunity. It is imperative that we prioritize India as a key investment market, not only for our business growth but also for the personal and professional development of our team members. To fully harness the potential of this market, expand our operations effectively, and realize our growth objectives, we have developed an exciting plan tailored specifically for India. Together, we'll unlock the full po