Admin Supervisor

**Job Summary**:
**Key Responsibilities**:
**1. Team Supervision**
- Lead, supervise, and support the administrative team, assigning tasks and monitoring performance.
- Provide training and coaching to enhance staff skills and job performance.
- Conduct performance evaluations, and assist in the recruitment, onboarding, and retention of administrative personnel.

**2. Office Operations Management**
- Ensure the daily operations of the office are smooth and efficient.
- Implement and maintain office procedures, protocols, and policies.
- Oversee maintenance, cleanliness, and functionality of office facilities and equipment.

**3. Coordination and Communication**
- Act as a liaison between departments to facilitate communication and workflow.
- Coordinate meetings, conferences, and company events, managing all logístical aspects.

**4. Budget Management and Financial Assistance**
- Assist in planning and managing the administrative budget.
- Track expenses, review and approve invoices, purchase orders, and financial reports.
- Source cost-effective suppliers and negotiate contracts to optimize office spending.

**5. Data Management and Reporting**
- Maintain accurate and up-to-date records, files, and documentation.
- Prepare reports related to office operations, expenses, and team performance.
- Analyze administrative data and provide insights for process improvements.

**6. Scheduling and Calendar Management**
- Manage executive and team calendars for meetings, travel, and appointments.
- Coordinate travel logistics including transportation, accommodation, and itineraries.
- Prepare meeting agendas, documents, and ensure follow-ups on action points.

**7. Project Management**
- Plan and execute administrative projects, ensuring resources, timelines, and deliverables are met.
- Track progress and provide updates to management on project milestones and results.

**8. Policy Development and Compliance**
- Draft, update, and enforce administrative policies in line with organizational and legal standards.
- Monitor compliance and address any issues related to administrative regulations.
- Keep informed on policy updates and industry best practices.

**9. Problem Solving and Decision Making**
- Resolve escalated issues within the administrative function effectively and efficiently.
- Make informed decisions on staffing, resource allocation, and procedural changes.
- Act as a backup to senior administrative roles when needed.

**10. Vendor and Supplier Management**
- Develop and maintain relationships with vendors, suppliers, and service providers.
- Manage vendor contracts, pricing negotiations, and ensure timely delivery of services and products.
- Oversee inventory and procurement of office supplies and equipment.

**11. Technology and System Management**
- Maintain administrative software and office systems to ensure operational continuity.
- Coordinate with IT for support and system improvements.
- Introduce and manage tools that enhance administrative efficiency.

**Key Focus Areas**:

- **Budgeting & Cost Control**: Optimize administrative costs while maintaining quality of service.
- **Vendor Management**: Ensure cost-effective and reliable vendor partnerships through negotiation and oversight.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- Proven experience in an administrative or supervisory role (3-5 years minimum).
- Strong organizational, interpersonal, and leadership skills.
- Proficiency in MS Office Suite and office management software.
- Excellent written and verbal communication abilities.

**Work Conditions**:

- Office-based with occasional travel for meetings or vendor coordination.
- May require working extended hours to meet deadlines or support organizational events.

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Solan, Himachal Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Office management: 2 years (preferred)