Purchase Assistant

3 days ago

Gwalior Madhya Pradesh, India Fenway Project Full time

**Key Responsibilities**:

- **Order Processing**: Assist in generating, reviewing, and maintaining purchase orders to ensure timely order fulfillment.
- **Supplier Communication**: Liaise with suppliers to obtain quotations, confirm orders, track deliveries, and resolve issues such as late shipments or discrepancies.
- **Inventory Management**: Help monitor stock levels, conduct regular inventory checks, and assist with maintaining optimal stock to meet operational needs.
- **Purchase Records**: Maintain accurate records of purchases, including invoices, receipts, and contracts for auditing and reporting purposes.
- **Cost Control**: Assist in evaluating prices, terms, and conditions from suppliers to ensure competitive pricing and cost-effective purchases.
- **Reporting**: Provide regular reports on procurement activities, inventory levels, and any delays in deliveries to the purchasing manager or relevant department heads.
- **Supplier Relationship Management**: Help foster strong relationships with suppliers and identify potential opportunities for improvements in the procurement process.
- **Compliance**: Ensure all procurement activities comply with company policies, procedures, and relevant legal regulations.
- **Assistance with Contract Management**: Assist in managing contracts with suppliers, ensuring timely renewals, and monitoring performance.
- **Procurement System Maintenance**: Assist in managing and updating the procurement database/system to ensure accurate records.

**Skills and Qualifications**:

- **Educational Requirements**: High School Diploma or equivalent; a degree in Business Administration, Supply Chain Management, or a related field is a plus.
- **Experience**: At least 1-2 years of experience in procurement, purchasing, or inventory management is preferred.
- **Technical Skills**: Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with procurement software or ERP systems is an advantage.
- **Communication Skills**: Strong verbal and written communication skills to interact effectively with suppliers and internal teams.
- **Attention to Detail**: Ability to maintain accurate records, manage multiple tasks simultaneously, and handle routine administrative functions.
- **Organizational Skills**: Ability to prioritize and manage time effectively in a fast-paced work environment.
- **Problem-Solving Skills**: Proactive approach to resolving issues and addressing concerns related to procurement activities

Pay: ₹10,040.77 - ₹35,916.69 per month

Work Location: In person

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