Time Keeper

**Job Title**: Time Keeper

**Department**:Administration
**Location**: Dewas
**Reporting To**: HR Manager / Factory Manager
**Employment Type**: Full-time

**Job Summary**:
The Time Keeper plays a key role in managing employee attendance, working hours, and shift schedules. In addition to timekeeping, the role also involves assisting in payroll processing, including Provident Fund (PF) and ESIC formalities, ensuring compliance with statutory labor requirements in the têxtile unit.

**Key Responsibilities:Time & Attendance Management**:

- Record daily attendance of all workers and staff using biometric systems/manual registers.
- Maintain and update shift schedules, overtime details, and leave records.
- Prepare daily, weekly, and monthly reports on attendance, absenteeism, and overtime.
- Monitor and document in/out times, lunch breaks, and movement within the premises.
- Coordinate with department heads for shift adjustments, leaves, and manpower planning.

**Statutory Compliance (PF & ESIC)**:

- Assist in maintaining records required for PF and ESIC registration of new employees.
- Ensure timely submission of PF and ESIC forms (Form 2, ESIC Declaration Form, etc.).
- Support HR in verifying and preparing PF and ESIC deduction statements from attendance data.
- Maintain up-to-date employee records with UAN (Universal Account Number) and ESIC numbers.
- Help employees with PF withdrawals, transfers, and ESIC card-related issues.

**Payroll Assistance**:

- Provide accurate attendance and overtime data to HR/Accounts for salary processing.
- Check and verify leave records, loss of pay (LOP), and holiday workdays.
- Assist in generating muster rolls for audit and inspection purposes.

**General Administration**:

- Ensure compliance with labor laws related to working hours, rest intervals, and record maintenance.
- Maintain confidentiality of all employee records and data.
- Coordinate with external agencies during PF/ESIC inspections and audits.

**Qualifications and Skills**:

- Minimum qualification: 12th pass; Graduate preferred.
- 2+ years of experience in timekeeping, preferably in a têxtile or manufacturing unit.
- Knowledge of PF, ESIC, and other statutory compliance processes.
- Familiarity with biometric attendance systems and MS Excel.
- Basic understanding of labor laws and payroll processes.
- Good communication and coordination skills.
- High attention to detail and data accuracy.

**Working Conditions**:

- Factory floor and office-based work.
- May require flexible working hours or shift coverage depending on production needs.
- Regular interaction with workers, HR, and accounts teams.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person