Office Administration Assistant

20 hours ago

Bhiwadi, India Abhinandan Exports Ltd Full time

**Key Responsibilities**:

- **Administrative Support**:

- Perform general clerical duties, including photocopying, scanning, faxing, and mailing.
- Maintain organized filing systems (physical and digital) for documents such as invoices, purchase orders, employee records, and production reports.
- Schedule and confirm appointments and meetings.
- Assist in preparing presentations and other reports as required.
- **Communication & Reception**:

- Answer and direct phone calls in a professional and courteous manner.
- Welcome and assist visitors, clients, and vendors.
- Manage incoming and outgoing mail and deliveries.
- Draft and send out routine communications as directed.
- **Data Entry & Record Keeping**:

- Accurately enter data into spreadsheets and company software (e.g., inventory, production, sales data).
- Maintain and update databases and contact lists.
- Assist with basic bookkeeping tasks such as tracking expenses and reconciling petty cash.
- **Office Management**:

- Monitor and maintain office supplies inventory; place orders when necessary.
- Ensure the office area is clean and tidy.
- Coordinate with vendors for office equipment maintenance and repairs.
- Assist in organizing company events or meetings.
- **Support to Manufacturing Operations (as needed)**:

- Assist with basic documentation related to production orders, dispatch, and quality control.
- Support the factory manager or production team with administrative tasks.
- Help in coordinating logistics for raw material procurement or finished goods dispatch.
- **Other Duties**:

- Perform ad-hoc administrative tasks as assigned by management.
- Maintain confidentiality of company information.

**Qualifications**:

- **Education**: High school diploma or equivalent required; Bachelor's degree in Business Administration, Commerce, or a related field preferred.
- **Experience**: 1-2 years of proven experience as an office assistant, administrative assistant, or in a similar role, preferably within a manufacturing or industrial setting.
- **Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills in English and Hindi (knowledge of Rajasthani dialects is a plus).
- Strong organizational and time management skills with the ability to prioritize tasks.
- Attention to detail and problem-solving skills.
- Ability to work independently with mínimal supervision and as part of a team.
- Familiarity with basic office equipment (printers, scanners, fax machines).
- Basic understanding of bookkeeping principles is a plus.
- **Personal Attributes**:

- Reliable, punctual, and highly responsible.
- Proactive and adaptable.
- Professional demeanor and strong interpersonal skills.

**Working Conditions**:

- Primarily an office-based role, but may require occasional interaction with the manufacturing floor.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Experience**:

- Office management: 2 years (required)

**Location**:

- Bhiwadi, Rajasthan (required)

Work Location: In person

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