Accounting Assistant Iii

ABOUT SOLENIS

Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. Owned by Platinum Equity, the company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, and cleaners and disinfectants, as well as state-of-the-art monitoring and control systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 69 manufacturing facilities strategically located around the globe and employs a team of over 16,100 professionals in 130 countries across six continents. Solenis is a 2023 US Best Managed Company.

Solenis is a trusted global brand in water treatment, paper, industrial, institutional, food and beverage, and pool and spa water markets. As a trusted partner, we deliver value to our customers by solving sustainability and operational challenges with the right people, the right experience and the right technology. Our solutions help conserve natural resources and promote cleaner and safer environments.

ABOUT GSS HYDERABAD

Center was inaugurated in 2015 and today host 500+ employees across Finance, Supply Chain, HR Sourcing, IT and Cybersecurity domain. This is the largest shared services site amongst the 4 global GSS sites.

ROLE : Accounting Assistant III

REPORTS TO : Assistant Manager, Finance, India

BASE LOCATION : Hyderabad

PURPOSE:
The incumbent will be accountable and communicate with employees on pending expense reports to be submitted and to resolve their queries and escalate the issues to the team lead for all unresolved items.

PRINCIPLE ACCOUNTABILITIES:

- Monitor: Concur audits, receipt validation and expense queries.
- Coach: Process Improvement: Identify opportunities to improve the efficiency.
- Knowledge management: Create backups for all the activities performed in daily operations.
- Communicate:

- Communicate with employees on pending expense reports to be submitted and to resolve their queries.
- Communicate with employees’ managers in case employees haven’t submitted missing expenses after follow-ups.
- Responsibilities:

- T&E daily operational tasks ensuring accuracy and timeliness.
- Hands on experience in concur and working corporate cards.
- Provide timely assistance and support for incoming queries and issues related to T&E and systems.
- Transition support and knowledge transfer to T&E team and deliver the training for new joiners.
- Manage and facilitate the workflow of expense reports, including routing them to approvers based on company policies and hierarchies.
- Partner with and supports employees, to solve more complex issues related to the T&E process.
- Provide training to employees on how to use Concur effectively, ensuring they understand how to submit expenses and navigate the platform.
- Provide excellent customer service to employees, addressing their questions and concerns related to travel and expenses.
- Communicate new information and changes identified related to T&E process to all team members.
- Manage the maintenance and change of user profiles in T&E tools.
- Process travel requests, advance payment requests and expense reports in line and compliance with Solenis T&E policies.
- Review, process, and validate employee expense reports in accordance with company policies and procedures.
- Provide support in compliance relevant aspects: reporting, investigation of specific cases, analysis of expense report.
- Ensure the security of sensitive financial data within Concur, following best practices for data protection and access control.
- Communicate with Concurs support and service teams to resolve any technical issues or inquiries related to the software.
- Ensure that expense data captured in Concur is compliant with tax regulations, including proper treatment of business-related expenses.
- Raising red flags well in advance to ensure zero surprises to management.

QUALIFICATION GUIDELINES:

- EXPERIENCE:

- 3-6 years of proven working experience (Concur, Expense queries, Card activations and deactivations, T&E policies and procedures)
- Experience with ERP systems, Concur and SAP preferred.