Accounts Assistant

**DUTIES AND RESPONSIBILITIES**:

- Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, and General Ledger reporting.
- Audit Daily Cash Sheet.
- Assist with analyzing financial statements every month and report any variances to the concerned department heads.
- Assist with financial and tax audits.
- Assist with preparing tax returns and corporate reporting requirements.
- Assist the Financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings, and full P & L responsibility.
- Assist the Financial Controller with completing the year-end audit process.
- Review and approve all reconciliation and audit work papers.
- Post city ledger payments in the property management system, reconcile and bill all city ledger accounts.
- Perform follow-up billing and credit collection documentation and inform the Controller of any potential uncollected accounts.
- Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
- Bill out credit cards and maintain accurate and legible logs for all credit cards.
- Reconciles bank statements.
- Prepare wire transfer confirmations for reimbursable invoices.
- Prepare credit card authorizations for American Express, Visa, Master, Diners, etc., and send them to vendors.
- Verify if the credit card service charge is billed correctly for all credit card transactions.
- Reviewing all ledger details guest ledger, city ledger, and deposit ledgers to validate proper payment and revenue posting.
- If any imbalance or difference is found on the ledger then co-ordinate with the PMS team to resolve the same.
- Review the postings, payments, revenue, and guest balance reports daily.
- Ensure correct taxation is applied on all billing software like Property Management Systems (PMS), Point of Sale (POS), and Hotel software.
- Maintains accounting databases by entering data into the accounting program.
- Assists with reimbursable invoicing.
- Set up new accounts by establishing a credit policy.
- Assign unique AR number to new approved accounts on both PMS and Back office software.
- Assist in reconciling open account status items.
- Input General Cashier Summary and maintain binder.
- File and distribute credit card cancellations, bulletins, and credit warnings.
- Process and follow-up on all returned checks accepted as cash payment.
- Record General Ledger and City Ledger reconciliation.
- Analyse revenues, commissions, and expenses to ensure they are recorded appropriately every month.
- Maintain Vendor’s permanent files and Certificates of Insurance.
- Maintain contracts for vendors.
- Process authorized purchase requests as needed.
- Rotating monthly audits of inventories / Enter final inventory totals into a spreadsheet.
- Maintain Office supplies and order as needed.
- Any other job-related duties as and when assigned by the Financial controller.
- Accomplishes accounting and organization mission by completing related results as needed.

**POSITION TITLE**: Accounting Assistant / Finance Clerk

**REPORTS TO**: Finance Manager / Financial Controller

**PRE REQUISITES**:
** Execelent Command on Accounting Tally.**

*Strong organizational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal.

*Proficiency with MS Office (Excel / Word) and experience in **Accounting Tally**

**Job Types**: Full-time, Walk-In

**Benefits**:

- Leave encashment
- Paid time off
- Provident Fund

Schedule:

- Fixed shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Park Street, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Weekend avibility.

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 2 years (required)
- Accounts receivable: 2 years (required)

**Language**:

- Hindi, Bengali, English (required)

**Location**:

- Park Street, Kolkata, West Bengal (required)

Work Location: In person