Front Desk

1 day ago

Mumbai Maharashtra, India Orbitouch Outsourcing Private Limited Full time

Urgent Hiring

Profile - Front Desk & Admin Executive

Experience
- 2 years

Ctc
- upto 4.2 lpa (depends on interview)

Working Days
- 6 days

Reporting To: Chief HR

**Job Description**:
**1. Position Overview**:
The Front Desk & Admin Executive will be responsible for ensuring smooth functioning of day-to-day office operations, maintaining discipline and cleanliness across all floors, and efficiently managing front office, housekeeping, pantry, and security coordination. The role demands a proactive attitude, attention to detail, and the ability to maintain professional standards across the workplace.

**2. Key Responsibilities**:
**A. Front Desk Operations**:

- Manage incoming calls, visitors, and correspondence in a professional manner.
- Maintain visitor entry register and ensure adherence to company security protocols.
- Handle courier (inward/outward), document dispatches, and ensure timely delivery.
- Maintain front office area cleanliness, stationery, and ensure a welcoming atmosphere for guests.
- Coordinate meeting room schedules, refreshments, and other arrangements.

**B. Administrative & Facility Management**:

- Conduct daily floor-wise inspection (Ground to 7th floor) for cleanliness, lighting, housekeeping, pantry, and overall maintenance.
- Prepare and submit daily floor inspection reports highlighting issues and actions taken.
- Ensure pantry boys and security staff are performing duties as per schedule and discipline is maintained.
- Supervise and guide housekeeping team for proper cleaning of cabins, washrooms, corridors, and common areas.
- Coordinate with vendors for office supplies, maintenance, and repair work as required.
- Maintain stock of housekeeping materials, stationery, and pantry items; prepare monthly consumption reports.
- Check and ensure attendance in/out system is followed properly for all employees, including housekeeping, pantry & security staff.
- Assist HR & Admin team in managing visitor passes, ID cards, and access control.
- Monitor ACs, lighting, and electrical maintenance requirements floor-wise.
- Ensure pantry hygiene, proper serving standards, and timely tea/coffee/water supply across departments.

**C. Coordination & Reporting**:

- Maintain records of AMC, vendor payments, and renewal dates.
- Coordinate with IT, HR, and Logistics departments for inter-departmental administrative support.
- Handle small office purchases and petty cash usage as per policy.
- Prepare and submit daily/weekly Admin Activity Report to HR & Admin Head.
- Ensure all administrative SOPs and safety measures are strictly followed.

**3. Skills & Competencies**:

- Strong observation and reporting skills.
- Excellent coordination and communication ability.
- Leadership to handle support staff (pantry, housekeeping, and security).
- Good knowledge of MS Office (Excel, Word, Outlook).
- Organized, disciplined, and proactive work attitude.
- Polite yet firm behavior to maintain office decorum.
- **Thanks & Regards**
**HR. Pooja Singh**
**Ph No:

- 9211711367**

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Application Question(s):

- What is your current ctc?
- What is your expected ctc?
- What is your Notice period?

**Experience**:

- Front Desk & Admin Executive: 2 years (required)

**Location**:

- Mumbai, Maharashtra (required)

Work Location: In person

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