Export-import Officer

2 weeks ago

Aurangabad Maharashtra, India Congruence HR Full time

**Role: Export-Import Officer (Documentation)**

**Type: Full-time**

**Location: Aurangabad**

**Responsibilities**:
Invoice and Packing List Preparation:

- Generate accurate invoices and packing lists for export shipments, ensuring compliance with international trade regulations.
- Collaborate with relevant departments to gather necessary information for precise documentation.

Clearance Documents Coordination:

- Liaise with Customs House Agents (CHA) to ensure the timely preparation and submission of clearance documents.
- Follow up with CHA to verify and complete the checklist for customs clearance.

Export Customer Documents Preparation:

- Create essential export customer documents such as Certificate of Origin, Analysis Report, and GSP Form (Form-A).
- Communicate with the Quality department to obtain Lab/Test reports for inclusion in the export documentation.

Vessel Details Coordination:

- Gather accurate vessel details and update the information in a timely manner.
- Communicate vessel details to export customers promptly.

Export Material Information:

- Provide comprehensive information to export customers post-shipment, including dispatch details and tentative/exact vessel details.
- Share documents for approval and communicate vessel ETA details.

Document Management:

- Collect original documents from CHA immediately after export.
- Maintain a systematic organization of all export documents, categorizing them customer-wise and export-wise.

Bank Document Submission:

- Prepare and submit all necessary export documents to bankers, both bank-specific and customer-related documents.
- Follow up with bankers to obtain a docket number for tracking purposes.

Customer Communication:

- Regularly communicate with export customers, providing updates on shipment details and any relevant information.
- Address customer inquiries and concerns related to export documentation.

**Requirements**:

- Bachelor’s degree in Commerce, International Business, or related field.
- 3-5 years of experience in export
- import documentation within a manufacturing setting.
- In-depth understanding of export regulations, documentation requirements, and international trade practices.
- Excellent communication skills to interact effectively with internal departments, CHA, and export customers.
- Strong organizational skills to manage and maintain export documents systematically.
- Ability to handle multiple tasks simultaneously and meet tight deadlines.
- Willingness to stay updated on industry trends and changes in international trade practices.

**Job Types**: Full-time, Permanent

Pay: ₹45,000.00 - ₹50,000.00 per month

Application Question(s):

- How many years of experience do you have in the line of Export and Import (EXIM)?
- Have You worked with Custom House Agents (CHA) for export clearance documentation ?
- Are you familiar with preparing export documents such as Invoice, Packing List, Certificate of Origin ?
- Do you have experience working in manufacturing setting ?
- Do you have experience in coordinating with shipping agencies and booking vessels ?
- This role requires working 6 days a week from their office based in Aurangabad. Are you ok with that ?
- What is your Current CTC ?
- What is your Expected CTC ?
- What is your Notice Period ?

Work Location: In person

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