Data Entry Clerk

**Job Title: Documentation & Coordination**

**ExecutiveDepartment**: Operations / Administration

**Reporting To**: Operations Manager / Plant Head / Department Head

**Work Hours**: 12-Hour Shift (8:30 AM - 8:30 PM)

**Location**: ADH POLYMERS PVT LTD

**Key Responsibilities**

**1. Documentation & Record Keeping**
- Prepare and maintain accurate documentation for various departments such as **Production, Audit, Maintenance, and Quality Control**.
- Develop and manage **standardized templates**, checklists, SOPs, and logs for internal use.
- Update, review, and organize files (digital and hard copy) for easy access during audits or inspections.
- Ensure all documents meet company standards and are aligned with **ISO/QA/QC** compliance norms.

**2. Excel Data Management**
- Handle large datasets efficiently using **Microsoft Excel** (formulas, pivot tables, VLOOKUP, data validation, conditional formatting, charts, etc.).
- Generate daily, weekly, and monthly reports including production status, downtime, quality logs, maintenance schedules, and audit trail summaries.
- Perform data analysis to support team leads in decision-making and planning.

**3. PowerPoint Reporting**
- Create visually compelling and informative **PowerPoint presentations** for management reviews, audits, and training sessions.
- Summarize technical and operational data into graphs, charts, and bullet points for clear reporting.

**4. Cross-Team Coordination**
- Serve as a communication link between **Production, Maintenance, Quality, and Audit Teams** to ensure smooth documentation flow.
- Follow up with concerned departments for timely submission and validation of data and records.
- Coordinate with internal audit and compliance teams during periodic reviews.

**5. Administrative & Time Management Duties**
- Maintain punctuality and support a **strict 12-hour shift schedule**, ensuring availability and consistency.
- Manage documentation timelines and alert team heads on upcoming document renewals, pending tasks, or non-compliance risks.
- Assist supervisors with administrative work like scheduling meetings, maintaining attendance records, or compiling reports. **Skills & Competencies Required**:

- **Advanced MS Excel Skills** - formulas, macros, pivot tables, dashboards
- **Proficiency in PowerPoint** - professional formatting, charts, slide transitions
- **Organized and Detail-Oriented** - ability to handle high volumes of data and documentation with precision
- **Time Management & Punctuality** - strict adherence to deadlines and shift timing
- **Communication Skills** - clear and professional written and verbal communication across departments
- **Team Player** - ability to coordinate with multiple stakeholders and follow up proactively

**Key Performance Indicators (KPIs)**
- Accuracy and completeness of departmental documentation
- Timeliness of report submission (daily/weekly/monthly)
- Number of documentation errors/omissions flagged during audits
- Excel/PowerPoint report quality and relevance
- Interdepartmental coordination efficiency
- Attendance and shift adherence

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹13,000.00 - ₹16,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus
- Yearly bonus

**Language**:

- English (preferred)

Work Location: In person