Admin - Executive

**Job Title: Administrative Assistant - Travel & Facilities**

**Job Summary**:
**Key Responsibilities**:
**Travel Desk Management**
- Monitor and process travel requests from employees.
- Arrange transportation (vehicles, flights, etc.) as per approved requests.
- Coordinate with travel vendors for bookings and ensure cost-effective solutions.
- Maintain travel records and assist in travel expense tracking.

**Guest House Operations**
- Oversee upkeep and maintenance of company guest houses.
- Manage bookings for new joiners, employees, and guests.
- Ensure cleanliness, inventory availability, and timely repairs.

**Employee Transportation**
- Plan and manage daily transportation schedules for employees.
- Coordinate with transport vendors and ensure timely service.
- Address and resolve transportation-related issues.

**General Administration**
- Maintain inventory of office supplies and guest house consumables.
- Manage asset records and ensure proper tagging and tracking.
- Plan and implement scheduled maintenance of leased properties.
- Update and share MIS reports with management regularly.
- Support other administrative tasks as assigned.
- Documentation as per GMP and GDP.

**Required Skills & Qualifications**:

- Proven experience in administrative support, preferably in travel and facilities.
- Proficiency in **MS Office** (Excel, Word, Outlook, PowerPoint).
- Strong communication and coordination skills.
- Ability to multitask and prioritize effectively.
- Attention to detail and problem-solving abilities.
- Minimum qualification: Graduate in any discipline.
- Proficiency in English and Hindi, Knowledge of local language preferable.

**Preferred Experience**:

- 2+ years in a similar role involving travel coordination and facility management.
- Familiarity with vendor management and budgeting.