Office Assistant

**Office Assistant**

**Location: Chennai, India**

The deugro group is a globally active company serving the project logistics industry. Counting 1,200 employees worldwide in more than 40 countries, we are a true global network of logistics experts—for road and rail, ocean and air freight. We set the courses of tomorrow—today.

deugro is the first company of the deugro group. Since 1924, it has been the main business of the international project logistics company, founded in Frankfurt am Main, Germany. Every day, we face all the challenges of the logistics industry. Here is where employees like to keep an eye on really big objects while keeping a cool head—enabling us to come up with alternatives when the conventional path from A to B does not work.

Become a part of our international Operations team in Chennai, India. For the next possible date we are looking for you in fulltime as Office Assistant.

**Your duties and responsibilities will include**:

- Greet guests and visitors; Maintain visitors sign-in log; orient visitors to exits in the case of fire/fire drill/other emergency
- Issue Office Access Cards and maintaining record log
- Provide New Employees with “Welcome Aboard” information; Parking areas, Gym Waiver, Office Supplies for first day
- Maintain breakroom appearance, supplies, and coffee throughout the day
- Prepare Conference Rooms for meetings; ensure all necessary equipment/materials are operational and available for use
- Backup for the Executive Admin position as needed
- Manage all incoming/outgoing mail and incoming calls, taking notes as needed
- Maintain copy machines by notifying appropriate agency/person about issues, inform employees of which they may use and refill paper/toner as needed
- Manage and process monthly expense reports
- Assist with all company events and parties, travel arrangements; hotel, flight, etc. for employees and guest
- Filing and pulling invoices for current and new vendors and register new vendors; requesting W-9 forms and ACH banking information
- Maintaining invoices in the current software system, as well as assist in filing as needed as well as archives

**Your **Responsibilities**:

- Some college or formal studies preferred but not required
- Must be able to work on different project teams (i.e. export and import sea, air and road freight forwarding activities) and in a fast-paced office
- Good communication, attention to detail, and organizational skills required
- Adhere to all company policies in areas of Compliance, QHSES, Code of Business Conduct, Employee Handbook, etc.
- Ability to read and interpret documents such as procedure manuals, work instructions, software manuals. Ability to write routine reports and correspondence. Ability to speak and communicate well with customers
- Must be able to input and retrieve data, manage company vehicle keys and reservation calendar

**What we offer you**:
A family-owned and run company, deugro group has been active in the project logistics industry for nearly 100 years. With our sights continuously on the future, we are a prosperous company offering you a long-term perspective for your professional career. What’s more, you benefit from an attractive salary and a modern workplace, with the option to work remotely—ensuring flexible working hours and individual development opportunities. We want to work with people who not only bring the right résumé/CV, but who also pursue their ideas with passion and put them into action with commitment.

**Contact**:
**deugro Projects (India) Private Ltd.**
Marco Miraglia

No.265/3, Kg Pinnacle, 8Th Floor, Office - B, Gandhi Street, 100 Feet Wide Road, Adambakkam, Chennai, TN 600088 IND