Data Entry Operator

**Data Entry Operator Responsibilities**Before learning about data entry operator responsibilities it is essential to review the purpose of data entry. Data entry processes help create accurate and updated electronic databases with data from internal raw databases or public information sources. Some industries that typically hire data entry teams to digitise paper-based databases or maintain existing digital data sets include healthcare, marketing, public survey and fast-moving consumer goods.Data entry operators are integral to the data team and can have different roles, such as electronic data processors, typists, word processors, transcribers, and clerks. Many employers hire contractors to perform this role as the bulk of the effort is necessary during the initial stages of digitising databases. Here are some core duties of a data entry operator:

- **Collecting data**: Organisations may hire data entry operators to fill incomplete databases and documents. This includes gathering, organising and authenticating data collected from various documents, materials, and online sources.
- **Inputting data accurately**: Typically, these operators gather data from a source and input it accurately into the company's database. This usually includes creating digital records from paper, merging or updating databases and sorting information into the correct fields.
- **Verifying and reviewing databases**: Data entry operators also review existing data to check for errors or inconsistencies. For example, they ensure a uniform format for different data fields and correct spelling.
- **Implementing data security and management policies**: Organisations usually have robust data security and access policies to prevent misuse or theft of confidential business data. It is imperative for data entry operators who work directly with this information to follow the security protocols and best practices to ensure data safety, and secure access.
- **Responding to requests for data**: It is the duty of data entry operators to respond to specific data requests from different teams in the organisation, such as the sales or marketing departments. For example, if the marketing team requires details of all customers who did not renew their subscriptions the data team provides this information.
- **Maintaining confidentiality**: Data entry operators typically deal with sensitive business or customer data, particularly when they work for marketing agencies, public survey companies, political entities or medical organisations. Having access to this information which can be potentially personally identifiable makes it critical for them to maintain strict confidentiality.
- **Performing administrative duties**: For some data entry processes it may be necessary to scan or print large volumes of data and file it in relevant categories. Data entry operators perform these clerical duties and ensure that they make optimal use of all office equipment deployed.
- **Generating reports**: To perform advanced data analysis, the data team may ask data operators to create preliminary reports and perform basic analytical functions. For instance, depending on the business purpose, data entry operators may create a cross tab, column or grouped report for further analysis.
- **Performing data backups**: Besides creating complete and error-free databases, data-entry operators also ensure the safe storage of data at designated locations. As per the company's data management policy, it may be necessary for data entry operators to perform backups at regular intervals to ensure the availability of updated information.

**Job Types**: Full-time, Volunteer

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person