Executive Administrative Assistant

2 weeks ago

Chennai, India Pacific Impex Full time

**Responsibilities**
- Manage Director’s electronic diary, assessing priority of appointments and
reallocation as necessary.
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing
- Maintain records of Director’s contacts, Screen calls, enquiries and requests, and
deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall
within the Director’s responsibility - chasing responses, triggering follow-up
action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings,
preparing agendas, pre-meeting briefings and meeting papers
- Take minutes during meetings.
- Draft correspondence to be sent on behalf of and signed by MD
- Ensure that urgent enquiries and emerging issues are brought to the MD’s
attention
- Perform tasks taht will free up the MD’s time
- Other duties, consistent with skills and experience, as directed by the MD
- Act as the point of contact among executives, employees, clients and other
external partners
- Manage information flow in a timely and accurate manner
- Make travel and accommodation arrangements

**Requirements and skills**
- Bachelor’s degree required
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
- Ability to analyze and revise operating practices to improve efficiency
- Detail oriented and comfortable working in a fast-paced office environment
- Exceptional communication skills
- Superior organization skills and dedication to completing projects in a timely
manner
- Knowledge of Google drive

**Age limit - 30 - 40 years**

**Experience must be more than 3years in to Administration**

**Salary**: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Food provided

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 5 years (required)
- Administration: 3 years (required)

**Language**:

- Hindi (preferred)

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