Executive Associate

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

**Position Summary**

**Key Responsibilities**
- Provide high-level administrative support to the CBIT team, including senior leaders and large teams.
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Arrange travel itineraries, including flights, accommodations, and transportation, ensuring cost-effectiveness and adherence to company policies.
- Prepare and edit correspondence, presentations, reports, and other documents using MS Office Suite.
- Coordinates both individual and departmental meetings, off-site activities and meetings with vendors/suppliers; provides support for meetings by assuring technical requirements are met and providing meeting summaries upon request.
- Maintain and update various databases, spreadsheets, and shared documents.
- Assist in the preparation and coordination of team meetings, conferences, and events.
- Coordinate and track departmental expenses, including processing invoices and managing budgets.
- Serve as a point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information.
- Collaborate with cross-functional teams autonomously and departments to ensure seamless communication and coordination.
- Support the onboarding process for new team members, including arranging equipment, access, and training.
- Maintain confidentiality and handle sensitive information with discretion.

**Qualifications & Experience**
- College degree in any discipline. Bachelor's degree or equivalent experience preferred.
- Minimum of 5 -10 years of experience supporting senior leaders in a global matrix organization.
- Strong proficiency in office tools, including Ariba, SAP Concur, MS Teams, SharePoint, and the MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Exceptional attention to detail and accuracy in all work.
- Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.
- Ability to handle multiple tasks simultaneously and adapt to changing priorities.
- Proactive and self-motivated, with a strong sense of ownership and accountability.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proven track record of collaboration with other executive associates in order to ensure business needs/goals are met.

**Uniquely Interesting Work, Life-changing Careers**

**On-site Protocol**

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.