Executive Assistant

7 days ago

Civil Lines Jaipur Rajasthan, India BALAJI INSURANCE GROUP Full time

**Job Location**: Jaipur, Rajasthan

**Job Type**: Full-time (WFO)

**Introduction**:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to our senior executives. This role is pivotal in ensuring efficient operations and effective management of executive agendas to enhance overall productivity and company performance.

**Key Responsibilities**:

- **Administrative Support**: Manage and maintain executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
- **Communication Management**: Act as the point of contact among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner.
- **Document Preparation and Management**: Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials.
- **Meeting Coordination**: Arrange and coordinate meetings and events; prepare agendas and all relevant documentation; ensure all necessary technology is in place for meetings.
- **Travel Arrangements**: Make travel arrangements for executives, including booking flights, cars, and hotel or restaurant reservations.
- **Report Generation**: Assist in the preparation of regularly scheduled reports or presentations for stakeholder updates, board meetings, and team reviews.
- **Financial Management**: Manage expense reports and reimbursements for executives. Assist with budget preparation by collecting and analyzing information.
- **Project Management**: Handle various projects for executives which may include coordinating with different departments or overseeing specific initiatives to ensure timely completion.
- **Confidentiality**: Maintain confidentiality regarding all aspects of company operations and sensitive information.

**Qualifications**:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent MS Office knowledge and proficiency in administrative software.
- Outstanding organizational and time management skills.
- Excellent verbal and written communications skills.
- Discretion and confidentiality.
- High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus.

**What We Offer**:

- Competitive salary.
- Opportunities for advancement and professional growth.
- Supportive and inclusive work environment.

**Job Types**: Full-time, Permanent

Pay: ₹11,498.98 - ₹38,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)

Work Location: In person

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application Deadline: 15/08/2024
Expected Start Date: 25/08/2024

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