Documentation Executive

4 days ago

Satellite Ahmedabad Gujarat, India PHC GLOBAL LOGISTICS LTD Full time

The Documentation Executive will be responsible for end-to-end export and import documentation processes, ensuring timely and accurate handling of shipments in coordination with internal and external stakeholders. The role demands strong organizational skills and a thorough understanding of export and import documentation protocols.

Key Responsibilities:

- Booking submisison
- Coordinate with shipping lines and carriers for booking confirmation and container scheduling based on client requirements.
- Shipping Instructions (SI) Submission
- Prepare and submit accurate Shipping Instructions to the shipping line within stipulated deadlines.
- VGM & Shipping Bill (SB) Handover
- Ensure timely submission of Verified Gross Mass (VGM) and Odex /physical/soft copies of the Shipping Bill to the shipping line for smooth processing.
- Customs Checklist Coordination - Coordinate with CHA and internal teams to verify and finalize the Customs Checklist before shipping bill filing, ensuring accuracy in HS codes, duty structure, invoice/packing list data, and other compliance parameters.
- Bill of Lading (BL) Release
- Follow up and ensure prompt release of Bill of Lading - whether Original or Seaway - and verify details for accuracy.
- DSR Reporting
- Maintain and update the Daily Status Report (DSR) for all shipments, highlighting key updates and pending items for internal and client review.

Key Skills Required:

- Knowledge of export documentation procedures (SI, BL, VGM, SB,BE, etc.)
- Understanding of customs documentation and compliance
- Familiarity with shipping line and customs portals
- Attention to detail and commitment to meeting deadlines
- Strong coordination and follow-up skills

Pay: ₹15,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

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