Billing Administrator

Job Description: Billing & Accounts Management ExecutivePosition Overview

We are seeking a detail-oriented and organized professional to manage billing operations, cashier functions, stock management, and debtor-creditor accounts. This role is crucial for maintaining accurate financial records and ensuring smooth day-to-day financial operations.

Key ResponsibilitiesBilling Operations
- Generate accurate invoices and bills for customers in a timely manner
- Process sales transactions and maintain proper documentation
- Verify pricing, discounts, and terms before invoice generation
- Handle billing queries and resolve discrepancies promptly
- Maintain systematic filing of all billing documents
- Prepare daily, weekly, and monthly billing reports

Cashier Functions
- Handle cash, credit card, and digital payment transactions
- Maintain accurate cash register and ensure daily reconciliation
- Issue receipts and maintain transaction records
- Ensure cash security and proper handover procedures
- Prepare daily cash reports and bank deposits
- Handle refunds and payment adjustments as per company policy

Stock Management
- Monitor inventory levels and maintain stock records
- Coordinate with procurement team for timely stock replenishment
- Conduct regular stock audits and physical verification
- Update stock management system with receipts and issues
- Identify slow-moving or obsolete stock items
- Maintain proper documentation of stock movements
- Generate stock reports and variance analyses

Debtors Management
- Maintain accurate records of all accounts receivable
- Monitor payment due dates and follow up on outstanding invoices
- Send payment reminders and statements to customers
- Coordinate with sales team for collection of overdue payments
- Prepare aging analysis reports of debtors
- Handle customer payment queries and disputes
- Recommend credit limits and payment terms for customers

Creditors Management
- Maintain accurate records of all accounts payable
- Verify vendor invoices against purchase orders and delivery notes
- Schedule payments according to terms and cash flow requirements
- Maintain positive relationships with suppliers
- Track payment due dates to avoid late payment penalties
- Prepare creditor aging reports and payment schedules
- Reconcile vendor statements regularly

Required QualificationsEducation
- Bachelor's degree in Commerce, Accounting, Finance, or related field
- Additional certification in accounting software (Tally, QuickBooks, SAP, etc.) is preferred

Experience
- Prior experience in stock management is an advantage
- Experience with ERP or accounting software systems

Skills & Competencies
- Strong numerical aptitude and attention to detail
- Proficiency in MS Office, especially Excel
- Knowledge of accounting principles and practices
- Excellent organizational and time management skills
- Good communication and interpersonal skills
- Ability to handle confidential information with integrity
- Problem-solving skills and ability to work under pressure
- Basic understanding of GST/tax regulations

Performance Metrics
- Accuracy of billing and financial records (target: 99%+)
- Timely collection of receivables (DSO - Days Sales Outstanding)
- Cash reconciliation accuracy
- Stock variance percentage
- Timely payment to creditors
- Reduction in overdue accounts

Reporting Structure

Reports to: Finance Manager / Accounts Manager

Compensation

Competitive salary package commensurate with experience and qualifications, including benefits as per company policy.

Pay: ₹9,708.60 - ₹29,545.56 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement
- Paid sick time

Work Location: In person