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Executive Assistant

3 weeks ago

Bengaluru, India E - Hireo Full time

**Experience**: 2-4 Yrs

**Location **:Bangalore

**Position **:Executive Assistant

**Primary functions of position**:
Completes a broad variety of administrative tasks for the CFO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed plans, itineraries, and agendas; and compiling documents for meetings.
- Plans, coordinates and ensures the CFO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CFO's time and office.
- Communicates directly, and on behalf of the CFO, with Board members, executive & management teams, and others, on matters related to CEO's initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Follow up and tracks of reports to be received by CFO from management staff.
- Provides a bridge for smooth communication between the CFO s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CFO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the corporate environment across geographies, levels and keeping the CEO updated.
- Provides leadership to build relationships among C level contacts of Telco, builder, key partners crucial to the success of the organization, and manages a variety of opportunities for the CFO, some of which may have organizational impact.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Matches and keeps with pace with CFO in terms of work schedules and be flexible to adapt to non
- standard work hours.

**Board Support and Liaison**
- Serves as the President's administrative liaison to KreditBee board of directors.
- Assists board members/invitees with travel arrangements, lodging, and meal planning as needed.
- Maintains discretion and confidentiality in relationships with all board members.
- Adhere to compliance with applicable rules and regulations set in by the KreditBes corporate counsel regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

**Senior Management Liaison**
- Participates as an invitee member of the Executive Team including assisting in scheduling meetings and attending all meetings; be the scribe in the meetings and follows up on action items.
- Assists in coordinating the agenda of weekly senior management team meetings and off-sites, and all staff meetings.
- Facilitates cross-divisional coordination of meeting and plans for communications, Partnerships, and Outreach.
- Ensures that the CFO’s bio is kept updated in social platforms like Linked In and responds to requests for materials regarding the CEO and the organization in general.
- Edits and completes first drafts for written communications to external stake holders.

**Strategic Initiatives**
- Works with the Strategic Initiatives team in coordinating the CFO's responsibilities & activities.
- Follows up on contacts made by the CFO and supports the cultivation of ongoing relationships.

**Work Environment & Physical Demands**:

- Needs to manage personal and team safety during Pandemic and work from office at least 3 days a week.

**Essential**:

- Bachelor's degree required.
- Strong work tenure: 2 to 4 years of experience supporting C-Level Executives, preferably in a high growth organization.
- Experience and interest in internal and external communications, partnership development, C level professional networking through digital platforms.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

**Skills & Competencies**:

- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Emotional maturity.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performanc