Associate

JLL supports the Whole You, personally and professionally.
Duties & responsibilities
A high degree of independence is required on a day to day basis
Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
**Primary duties and responsibilities include the following**:
Liase with internal and external parties to obtain appropriate lease documentation
Manage document workflow to ensure team responsibilities are completed in a timely manner
Generate monthly reporting package for client which includes critical date and portfolio summary reporting
Complete an audit of works completed by JLL's Lease Administration teams
Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
Obtain and review landlord invoices to ensure adherence to lease requirements
Generate Accounts Payable reporting and prepare invoices for payment
Perform Accounts Receivable reporting
Generate Accounts Receivable reporting and communicate with client on outstanding payments
Complete all duties with a focus on cost avoidance for our clients
Obtain, track and report on Insurance and Security deposit matters (where applicable)
Communicate with clients, landlords and tenants when required
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
Prepare monthly client invoices (where applicable)
Generate client aging reporting and liase with clients to ensure fee collection (where applicable)
Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
Training of new staff members when required
BEST PRACTICES
Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager - Lease Administration);
Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager - Lease Administration);
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.