Receptionist

**A. Reception Desk**

1. Manage front desk with better reception to visitors and employees by Keeping the reception area tidy and observing professional etiquette.

2. Welcoming visitors in a friendly and professional manner as soon as they arrive and assist and connect them with the appropriate Staff, Directors, etc.

3. Assisting Visitors in finding their way around the office.

4. Store and take care of the luggage that the Guests/ Visitors have brought.

5. Maintaining professional composure while engaging with the Guests/ Visitors

6. To be able to handle various queries and complaints (If any) from the Guests/ Visitors.

7. Keep detailed and accurate records in the Visitor Log Register of daily visitors arrived and also maintain the Soft Copy for same.

8. Ensure display of magazines and newspapers of the latest version (Date) in the reception as well as removal of the outdated magazines/Newspaper.

**B. Tele-Communication**

1. Answer, screen, and forward any incoming phone calls and direct to the appropriate staff members, take messages when necessary while providing basic information as needed.

2. Making sure to demonstrate professional and polite responses in telephone responses.

3. Responsible for maintaining the Telephone Call Log Sheet (Inbound-Outbound).

**C. Administrative and Office Support**

1. Handling the Admin work including Courier and Dispatches, Keep Record of inward and Outward of Documents/ Courier/ Parcels accurately in the respective Inward/Outward Record Register.

2. To make reservations in the hotel and be flexible in booking tickets of flights/ Trains for the Employees/ Management over the phone call.

3. Schedule various meetings and appointments of Mangers and Directors as & when needed

4. Maintain a daily record of check-ins and outs of the employees.

**D. Housekeeping & Maintenance**

1. Taking care of House Keeping, office Hygiene, Assigning housekeeping tasks to Office Boy(s) as per the Checklist and inspecting work to ensure that the prescribed standards of cleanliness are met.

2. Monitoring and tracking housekeeping supplies and equipment, ensuring they are well-stocked and in good condition. Maintaining records of inventory and ordering new supplies when necessary.

3. Addressing any issues or areas that require attention, such as repairs or maintenance.

**E. Office Inventory**

1. Taking Care of Office Stationary Procurement and Distribution: Collect a stationary requirement from all the Department Heads, Consolidate all the requirements in the Single List, and submit it to the HR Head for the Approval to purchase.

2. Inspecting the Stationary materials as per the List after receiving from the Purchase Department, maintain the stock inventory of all the Stationary Items and distribute the items to the departments as per their requirement list while obtaining their receipt signatures.

3. Keep a detailed record of all toner cartridges in stock, tracking toner levels, ordering refills when needed, and ensuring that printing equipment always has an adequate supply of toner to support daily operations.

**F. Petty Cash Handling**

1..The Front Desk Executive is responsible for the meticulous handling of petty cash, overseeing daily cash transactions, and managing expenditures.

2. This includes maintaining a detailed log of all petty cash transactions, collecting and organizing receipts, and ensuring that expenses align with company policies.

3. At the end of each month, the executive seeks approval from the HR Manager for the incurred expenses and subsequently submits a comprehensive report to the Accounts Department.

**F. Others**

1. Arrange food, refreshment, beverages in an aesthetically pleasing and organized manner for Guest, Meetings, Events, Management or individual requests.

2. Contributes to team effort by accomplishing related results as needed.3Executing the work allotted as and when given by Staff/ Management

Pay: ₹9,012.23 - ₹12,000.00 per month

Schedule:

- Day shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person