Import & Export Documentation Executive

4 days ago

Greater Noida, India mljindustries Full time

Job Overview:
**Job Title: Import & Export Documentation Executive**

**Location: Greater** Noida

**Industry**: Paper Industry

**Experience**: 5+ years

**Key Responsibilities**:
**Key Responsibilities**:
Our company is actively looking for a confident and empathetic individual to join our team as an Import & Export Documentation Executive. Your ultimate goal for this job position is to get new customers and retain existing customers.

About the Job:

- Handle the import process, **Import shipment tracking**, and c**ustoms clearance**.
- Prepare **Daily tracking** MIS for Import shipment Status
- Coordinate with **shipping lines**, **CHA** (Customs House Agents), freight forwarders, and transporters **for the timely delivery of consignments**.
- Update when the **vessel arrives at the Indian Port**:

- Ensure compliance with the **Import Checklist, and follow up with CHA to file the Checklist within the timeline**:

- In the Checklist, check the **BCD Duty working** and the **Rate of BCD**:

- Coordinate with CHA for **Original Import Documents** and **Original BL** ( Bill of Lading)
- Ensure compliance with all import regulations, licensing, and documentation as per DGFT and customs norms.
- Prepare and review all import-related documentation (Bill of Lading, Invoice, Packing List, BOE, COO, etc.)**:Import Set of Documents**
- Coordinate with the **Dispatch Team** to finalize dispatch dates and ensure timely shipment readiness.
- Arrange **bookings with freight forwarders** based on shipment schedules and customer requirements.
- Organize **transportation for export container movement**, ensuring timely loading and dispatch.
- Coordinate with the **Sales Team and CRM** to finalize the **Proforma Invoice** and verify **shipment terms**.
- Generate **commercial invoices** for various shipment terms, including **Ex-Works, FOB, DDU, CIF, and DDP**.
- Coordinate with the **CHA (Custom House Agent)** for the preparation of the **Export Checklist** and finalize the **Shipping Bill (SB)**.
- Ensure **timely closure of shipment files** after documentation is completed and delivery is confirmed.
- Maintain clear and consistent communication with **CHA and Forwarders** regarding export shipment movements.
- Coordinate with **CHA/Agents** to ensure vessel connections are made as per the **planned vessel schedule**.
- Coordinate with the Manager to update the status of export container movement and **share information with customers** promptly.
- Handle **closure of Shipping Bills (SB)** and **Bill of Entry (BOE)** as per regulatory compliance.
- Generate and track **e-BRC (Electronic Bank Realization Certificate)** from the bank portal and ensure timely submission to DGFT or other authorities.
- Graduate/Postgraduate in Commerce, International Business, Logistics, or a related field.
- 5 years of experience in import documentation and coordination (Manufacturing/Trading/Logistics).
- Strong knowledge of import procedures, customs regulations, Incoterms, and HS Codes.

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