Receptionist

2 days ago

Mohali Punjab, India Biolife Remedies Full time

**Job Summary**:
As a receptionist, you will serve as the first point of contact for visitors, clients, and employees, creating a positive and welcoming environment in our healthcare product manufacturing company. Your primary responsibility will be to manage the front desk, greet guests, answer phone calls, and provide administrative support to various departments as needed. By delivering exceptional customer service and administrative assistance, you will contribute to the smooth operation of our office and support the overall success of our organization.

**Key Responsibilities**:

- **Front Desk Management**: Welcome visitors to our office with a friendly and professional demeanor. Direct guests to appropriate personnel or meeting locations, ensuring they feel valued and attended to from the moment they arrive.
- **Appointment Scheduling**: Manage the office calendar and schedule appointments, meetings, and conference rooms as requested by staff members. Coordinate with internal teams to ensure meeting spaces are prepared and equipped with necessary amenities.
- **Administrative Support**: Assist with various administrative tasks, including data entry, filing, photocopying, and scanning documents. Support HR and other departments with clerical duties such as preparing employee paperwork, processing mail, and organizing office supplies.
- **Visitor Registration**: Maintain a log of visitor arrivals and departures, issuing visitor badges as needed for security purposes. Follow established protocols for visitor access and escorting guests to designated areas within the facility.
- **Mail and Package Handling**: Receive incoming mail, packages, and deliveries, sorting and distributing them to appropriate recipients. Prepare outgoing mail and packages for shipment using postal or courier services, ensuring accurate labeling and documentation.
- **Office Maintenance**: Monitor the cleanliness and tidiness of the reception area and common spaces, alerting facilities management to any maintenance issues or service needs. Keep reception area stocked with informational materials, brochures, and promotional items as directed.
- **Emergency Procedures**: Familiarize yourself with office safety and emergency procedures, including evacuation routes, first aid kits, and emergency contacts. Be prepared to assist in implementing emergency protocols and ensuring the safety of occupants in the event of an emergency situation.

Pay: ₹10,000.00 - ₹20,000.00 per month

**Benefits**:

- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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