Administrative Officer

6 days ago

Tirunelveli, India Manarul Huda Trust Full time

**Roles and Responsibilities of a College Administrative Officer**

**1. Administrative Management**
- Oversee daily administrative operations and ensure efficient workflow.
- Develop and implement policies, procedures, and regulations in line with institutional and government guidelines.
- Maintain records of faculty, staff, and students.
- Ensure compliance with statutory and accreditation requirements.

**2. Human Resource Management**
- Assist in staff recruitment, onboarding, and training processes.
- Handle employee records, attendance, and leave management.
- Address employee grievances and coordinate performance evaluations.

**3. Financial & Budget Management**
- Assist in budget preparation, financial planning, and expense monitoring.
- Oversee payroll processing, procurement, and vendor management.
- Ensure proper allocation of funds for infrastructure, academic activities, and student welfare.

**4. Academic Coordination**
- Support faculty and academic departments in scheduling classes, exams, and events.
- Maintain academic records, admissions data, and student documentation.
- Coordinate with examination committees and accreditation bodies.

**5. Student Affairs & Welfare**
- Manage student admissions, enrollment processes, and scholarships.
- Address student concerns related to administration, hostel, and campus facilities.
- Organize extracurricular activities and events for student engagement.

**6. Infrastructure & Facility Management**
- Oversee maintenance and development of college infrastructure, classrooms, and hostels.
- Ensure safety, security, and hygiene on the campus.
- Manage IT systems, library resources, and other facilities.

**7. Liaison & Communication**
- Act as a bridge between management, faculty, staff, students, and external agencies.
- Represent the institution in meetings with government bodies, accreditation agencies, and industry partners.
- Handle correspondence, reports, and official communications.

**8. Compliance & Legal Affairs**
- Ensure adherence to educational policies, labor laws, and institutional regulations.
- Handle legal documentation, contracts, and affiliations with regulatory bodies.

**Qualifications for a College Administrative Officer**

**1. Educational Qualifications**
- A **Bachelor’s degree** in Administration, Management, Education, or a related field (minimum requirement).
- A **Master’s degree** in Business Administration (MBA), Education Management, Public Administration, or a relevant discipline is preferred.

**2. Work Experience**
- Minimum **10-15 years of experience** in administrative roles, preferably in an educational institution.
- Experience in managing operations, human resources, finance, or compliance in an academic setting is an advantage.

**3. Key Skills & Competencies**
- **Strong leadership and organizational skills** to oversee multiple departments.
- **Excellent communication and interpersonal abilities** to interact with faculty, staff, students, and stakeholders.
- **Knowledge of educational policies and regulatory compliance** in higher education.
- **Financial and budget management skills** to oversee college expenditures.
- **Proficiency in administrative software** (ERP systems, Microsoft Office, etc.).
- **Problem-solving and decision-making abilities** to handle campus operations efficiently.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

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