
Import Export Executive
14 hours ago
Position: Import/Export Executive
Location: Gurgaon
Reports To: International Logistics Manager
Department: Supply Chain & Logistics
Industry: Organic Food Products, Import/Export, Supply Chain
Key Responsibilities:
1. Import and Export Shipment Management:
- Coordinate the end-to-end logistics for importing and exporting organic food
products between India and the Netherlands.
- Manage shipping schedules, select appropriate freight carriers, and track
shipments to ensure timely deliveries.
- Liaise with freight forwarders, shipping lines, and customs brokers to resolve
any issues and ensure smooth operations.
2. Documentation Handling:
- Prepare and process all necessary import/export documents, including:
▪ Commercial invoices
▪ Packing lists
▪ Bills of lading
▪ Certificates of origin
▪ Health and phytosanitary certificates (for food products)
▪ Import/export licenses and permits
Ensure that all documentation meets Indian and Dutch regulatory requirements
and aligns with international trade standards.
3. Customs Compliance:
- Ensure compliance with both Indian and Dutch customs regulations, including
tariffs, duties, and any special import/export requirements for organic food
products.
- Coordinate with customs brokers and agents in the Netherlands to facilitate
customs clearance and resolve any issues.
- Stay updated on changing import/export laws, tariffs, and trade regulations in
both countries.
4. Inventory and Shipment Tracking:
- Monitor the status of all shipments, proactively addressing delays or issues
related to shipping or customs.
- Maintain an up-to-date inventory of all goods in transit, ensuring that any
discrepancies are immediately investigated and resolved.
- Provide regular updates to internal teams (sales, procurement, and inventory
management) on the status of shipments and deliveries.
5. Vendor and Stakeholder Coordination:
- Collaborate with internal teams (procurement, sales, finance) to ensure seamless
communication and coordination regarding shipment schedules, inventory
levels, and documentation.
- Negotiate with shipping and logistics providers to optimize costs and service
levels for both inbound and outbound shipments.
6. Problem Resolution:
- Address any operational issues related to shipments, including delays, damage,
or non-compliance with standards, and take swift action to resolve these
problems.
- Coordinate with suppliers, freight forwarders, and customs authorities to
resolve issues promptly and maintain a continuous flow of goods.
7. Reporting and Analysis:
- Generate regular reports on shipment status, customs clearance, shipping costs,
and other key performance indicators (KPIs) for management review.
- Provide analysis and recommendations on improving efficiency, reducing costs,
and optimizing supply chain processes.
Skills and Qualifications:
- Education: Bachelor's degree in Logistics, Supply Chain Management, International
Business, or a related field.
- Experience:
- 2-3 years of experience in import/export operations, logistics, or supply chain
management, preferably in the food, agriculture, or organic product industry.
- Strong understanding of international trade, customs procedures, and regulatory
requirements, particularly for food products.
- Familiarity with trade regulations in both India and the Netherlands (including
EU regulations for organic food exports).
- Technical Skills:
- Proficient in MS Office (Excel, Word) and logistics management software (ERP
systems, CargoWise, or similar tools).
- Knowledge of shipping platforms, supply chain tools, and customs compliance
software.
- Communication Skills:
- Excellent written and verbal communication skills, with the ability to coordinate
with international teams, suppliers, and customs officials.
- Attention to Detail:
- High attention to detail, especially in preparing and reviewing shipping
documentation and ensuring compliance with trade regulations.
- Problem-Solving Ability:
- Strong analytical skills with the ability to identify and resolve issues quickly,
ensuring mínimal disruption to the supply chain
Pay: Up to ₹600,000.00 per year
Work Location: In person
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