Store & Purchase Executive

**ob Title**:
Store & Purchase Exucative

The Store & Purchase Coordinator is responsible for managing and overseeing the purchasing, storing, and inventory control of goods used within the hospitality establishment. This role ensures that all materials, supplies, and products are available in a timely and cost-effective manner, enabling the hotel, restaurant, or resort to operate efficiently. The individual will collaborate closely with other departments, such as housekeeping, kitchen, and maintenance, to ensure that their needs are met while maintaining proper stock levels.

**Key Responsibilities:Purchasing & Procurement**:

- **Vendor Management**: Research and establish relationships with reliable suppliers and negotiate prices and contracts to ensure the best quality and value for products and services.
- **Procurement Orders**: Place orders for all required materials and supplies, ensuring timely deliveries and alignment with operational needs.
- **Inventory Control**: Monitor stock levels and ensure that reorder points are followed to avoid shortages. Maintain an efficient ordering schedule and reduce the risk of overstocking.
- **Product Sourcing**: Investigate new products and services to improve quality and operational efficiency, in line with the establishment’s standards and budget.
- **Budget Management**: Ensure all purchasing activities are in line with the approved budget. Work with finance teams to manage spending and track purchase orders.

**Inventory Management & Storage**:

- **Receiving Goods**: Inspect incoming deliveries for accuracy, quality, and compliance with order specifications. Document discrepancies and coordinate with suppliers for resolution.
- **Stock Organization**: Oversee proper storage of goods, ensuring that all items are organized, labeled, and stored according to health and safety regulations.
- **Inventory Audits**: Perform regular audits to verify stock levels and identify any discrepancies. Maintain accurate and up-to-date records in inventory management systems.
- **Shelf Life & Expiry Management**: Monitor product shelf life, especially in food and beverage stores, to minimize waste and ensure quality.

**Collaboration with Departments**:

- **Interdepartmental Communication**: Work closely with the culinary, housekeeping, and maintenance teams to understand their needs for products, ensuring timely and accurate orders.
- **Quality Control**: Ensure that products meet the quality standards required by the establishment, particularly food, beverages, and cleaning supplies.

**Record-Keeping & Reporting**:

- **Documentation**: Maintain records of all purchase orders, receipts, and invoices, ensuring compliance with company policies and audit requirements.
- **Inventory Reporting**: Prepare regular reports on stock levels, ordering trends, and supplier performance for management review.

**Health, Safety, and Compliance**:

- **Regulatory Compliance**: Ensure all purchased items, especially food and beverage items, comply with local health and safety standards and environmental regulations.
- **Safety Standards**: Adhere to all safety regulations related to the handling, storing, and disposal of products and chemicals.

**Key Skills & Qualifications**:

- **Education**: A degree or diploma in Business Administration, Supply Chain Management, Hospitality Management, or a related field. A specialized qualification in procurement is a plus.
- **Experience**: At least 2-3 years of experience in a purchasing or inventory management role, preferably within the hospitality or food service industry.
- **Communication**: Strong verbal and written communication skills to negotiate with suppliers and coordinate with internal departments.
- **Organization**: Excellent organizational skills to manage multiple suppliers, products, and inventories effectively.
- **Attention to Detail**: A keen eye for detail to ensure that orders are correct and products meet quality standards.
- **Computer Skills**: Proficient in using inventory management software, ERP systems, and MS Office Suite (Excel, Word).
- **Problem Solving**: Ability to address and resolve issues such as delivery delays, quality concerns, or incorrect orders.

**Preferred Skills**:

- **Food Safety Knowledge**: Knowledge of food safety standards (e.g., HACCP) for managing perishable goods.
- **Negotiation Skills**: Strong negotiation abilities to secure the best pricing and contract terms from suppliers.
- **Multitasking**: Ability to handle multiple priorities in a fast-paced environment.

**Working Conditions**:

- **Location**: Primarily based within the hotel, restaurant, or resort’s purchasing office, with occasional visits to storage areas and supplier sites.
- **Hours**: Full-time position, which may require flexibility depending on operational hours, particularly in the hospitality industry (e.g., weekends, holidays).
- **Physical Requirements**: May involve some lifting, stocking, and manual handling of pro