Executive Assistant

Executive Assistant
**Position**: Executive Assistant

**Location**: Dhulian, West Bengal

**Summary**:
The Executive Assistant provides high-level administrative support and ensures the smooth operation of the executive office in Dhulian, West Bengal. This role involves managing schedules, coordinating meetings, handling communications, and performing various administrative tasks to support the executive and contribute to the organization’s overall success.

**Key Responsibilities**:

- **Administrative Support**:

- Efficiently manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents as required.
- Meeting and Event Coordination:

- Organize and coordinate meetings, conferences, and events, including logístical arrangements, agenda preparation, and catering if necessary.
- Take minutes during meetings and ensure follow-up on action items.

**- Travel and Expense Management**:

- Arrange travel logistics including transportation, accommodations, and itinerary planning.
- Prepare and process expense reports, ensuring compliance with company policies and guidelines.
- **Project Assistance**:

- Assist with special projects, research, and administrative tasks as requested by the executive.
- Monitor project timelines and progress to ensure timely completion.
- **Office Management**:

- Maintain an organized office environment, managing office supplies and equipment as needed.
- Serve as a liaison between the executive and other departments or external stakeholders to ensure smooth operations.
- **Confidentiality and Discretion**:

- Handle sensitive and confidential information with discretion and professionalism.
- Represent the company’s values and maintain a high standard of confidentiality.

**Qualifications**:
**Education**: Bachelor’s degree in Business Administration, Management, or a related field preferred.
- **Experience**: Previous experience in an administrative support role is advantageous but not required.
- **Skills**:

- Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management systems.
- Excellent organizational and time-management skills with the ability to handle multiple tasks and prioritize effectively.
- Strong written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- **Attributes**:

- Professional demeanor with a strong sense of discretion and confidentiality.
- Proactive and adaptable to changing priorities and demands.
- Ability to work independently as well as part of a team**.**

**Benefits**:

- Food provided

**Education**:

- Bachelor's (preferred)

Work Location: In person