Branch Coordinator

2 days ago

Pune District Maharashtra, India Boost Tech Full time

**Position**: Branch Coordinator
**Location**: Pune
**Reporting Line**: Functional/ Solid Line: NA | Administrative (Dotted Line): NA

**Areas of Responsibility**:

- **Information and Data Management (50% of time)**:

- Timely and accurate provision of information/data management.
- Assist in preparing MIS reports, presentations, and other relevant data.
- Manage both electronic and paper-based documentation for the branch.
- Create and maintain letters, communications, and minutes for critical meetings.
- Conduct ERP entries (SOM, end of day, etc.) to update branch-related data in the system.
- Organize work by routing correspondence, collecting information, and initiating telecommunications.
- **Branch Secretarial Support (50% of time)**:

- Assist in planning and preparing periodic meetings and teleconferences.
- Coordinate travel arrangements for the branch head, prepare itineraries, and manage travel records.
- Manage visitors at the branch, schedule appointments, and take messages for critical meetings.
- Assist in creating and revising office correspondence formats and standards.

**Core Competencies**:

- Understanding the organizational environment and goals.
- Ability to adapt to changing circumstances.
- Strong coordination and support for others.
- Effective delivery of objectives.
- Dealing with complexity and acting professionally.
- Sharing and cooperating with team members.

**Functional Competencies**:

- Coordination and scheduling skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, etc.).
- Strong written and oral English communication skills.
- Knowledge of document management systems.

**Qualifications**:

- **Minimum**: Bachelor's degree or equivalent.
- **Desired**: Certified Professional Secretary or Certified Administrative Professional.

**Relevant Experience**:

- 2-5 years of experience in administrative support roles (executive assistant, secretary, or administrative officer).
- Ability to coordinate with a wide range of stakeholders across different levels.
- Strong communication skills in both written and oral formats.
- Flexibility and adaptability in managing deadlines and tasks.
- Proactive and helpful attitude with a “can-do” mindset.

Pay: Up to ₹30,000.00 per month

Application Question(s):

- How many years of experience do you have in an administrative support role?
- Have you worked with ERP systems before?
- Are you proficient in Microsoft Office tools like Excel, Word, and PowerPoint?
- Do you have a Bachelor’s degree?
- Do you hold a Certified Professional Secretary or similar certification? (Yes/No)
- Do you have experience managing both electronic and paper-based documentation? (Yes/No)

Work Location: In person

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