Site Administrator

**Region APC > Service India > Service Operation South**

**Site Administration support to the Service Operation team at remote sites in Karnataka ( Chitradurga area).**

**Responsibilities**:

- Provide business and administrative support to Site Leadership for daily operation, including create and running regular reports (consumption, production, safety,and assist with compiling data for budgets, monthly/ periodic intervals of site parameters & report travel arrangements.
- Handling of ROW issues and local stake holders
- Assist in the management OH&S and ERP (FICO Module with knowledge of various T codes) activities on site is in compliant with local and Vestas guidelines, site induction, take corrective action on external audits and incident, update safety document held on site
- Assist Site Manager in daily operation by preparing the reports & presentations, and coding of credit Card Transaction, Site Imprest Expenditure analysis and reporting to head office, scanning of all the expenses bills and saving the same in folders as per policy, Create PO/PR, Vendor Payment follow up
- Site IT Support - PR/PO follow up - Laptop, Mobile, Laptop Bag etc, T shirts, Shoes receipt, distribution and accounting.
- Assisting New site set up, order equipment, office supplies, assist with Site Safety Reporting, First aid and fire extinguisher, site Training arrangement, and ordering supplies, Fleet Maintenance (service booking, coordination, Logs, Create and Monitor purchase requisitions.
- Site Guest house, GH occupancy, GH regular maintenance as per check list, housekeeping, Mess Facility operations.
- Fleet management (Company own vehicle and third party)
- Asset management & tracking (office, Guest house, site etc.)
- Site employee support as per the company policy i.e. uniform, health checkup conducts meetings, arrange outing and various sports etc.
- Driving safety (Driver's on boarding, validation, vehicle inspection, GPS, vehicle speed monitoring, driving behavior, driving safety training, dealing with drivers) etc.
- MIS (Monthly report) of admin functions
- Internal collaboration and regularly visit sites.
- Subcontract contract /PO tracking of validity and monthly bills submission, payment etc..
- Vendor management, On time vendor invoice submission as per the process, coordination for service delivery, vendor accounts reconciliation, operation support etc..
- onboarding of third-party driver, cook, helper, store etc.
- Support for internal for hotel booking, airport transfer, site coordination, training movement etc
- Other support: Time sheet, Credit card payment of site travel, Mobile, internet, IT asset tracking, waste disposal support

**Qualification**:

- B.Com Graduate, Diploma in HR & Admin with 06 to 07 years experience in administration role
- Have knowledge in Finance and accounts. Basic knowledge one statutory laws, labour laws and etc.

**Competencies**:

- Ability to read, comprehend and write English, Kanadda
- Ability to successfully participate in all training courses
- Comfort working remotely with limited supervisory interaction
- Knowledge of Admin Management
- Understanding the requirement pattern of site administration, Accounts and purchase and meeting arrangements etc.
- Cost consciousness-Awareness of the costs concerned with the area of operation and implications of costs, aiming to reduce cost/wastage in all possible ways which are under their control whether or not cost reduction is identified as a goal-includes ne
- Understanding requirements, identifying gaps, setting priorities, scheduling activities accordingly to fulfill requirements
- Effective Follow up
- Tracking and ensuring that work is done as per schedule
- Attention to detail

**What We Offer**

An opportunity to work with the world leader in wind energy.
The opportunity to further develop your skills and professional development.Global career progression prospects.

**Additional Information**

The work location is in Chennai, India.

**Please note**:
**BEWARE - RECRUITMENT FRAUD**

**DEIB Statement**

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

**About Vestas**

Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new s