Contrat Local

**JOB.TIT**LE**

**What will be your role?**

Key missions: Ensuring the overall logistics of the AFD activities in India.

Core responsibilities include:

- managing AFD assets (1 office building; 9 corporate flats; 2 cars & furniture) and relationships with all our contractors/landlords;
- managing procurement for the AFD offices (tenders organization or quotation requests, contracts preparation and follow up, supervision & quality control of the works performed and goods procured, invoicing) ;
- supervising contracts / contractors (follow up of contractual arrangements, contacting contractors once required, renegotiating contractual terms, anticipating renewal );
- managing all logístical tasks within all AFD rented premises, including daily maintenance and reparation (directly or with the assistance of contractors);
He/she will be reporting to the Head of Administrative team.

Specific missions include:
1. Manage AFD “assets” to ensure a safe and productive work environment
For the office building and the 9 corporate flats that are leased, as well as for the 2 corporate cars:

- Source, negotiate, register and monitor corporate flat lease agreements compliant with AFD rules
- Ensure good relationships with the landlords
- Heavy maintenance: maintain the buildings/flat efficiently by planning and implementing the needed works/equipment upgrade. In coordination with the Country Management, identify and plan annual remediation and spot-check maintenance works
- Routine maintenance within AFD premises and equipment: Receive all internal request of maintenance and monitor their responses
- Negotiate and monitor insurance contracts for assets (offices and flats, cars) up to date (in relation with AFD HQ)
- Update the assets inventory at least once a year, manage inventory entry/exit documentation and disposal of obsolete furniture and equipment
- Keep the Head of Admin team informed by summarizing information and reporting on a regular basis

2. Manage procurement for AFD office
- Source and contract quality vendors for acquisition of goods, equipment and works; whether punctual request of regular contracting.
- Ensure compliance of all supply chain management processes with AFD HQ procedures and AFD Delhi policies, which mandates that major services contracts are re-tendered regularly.
- Maintain all supply chain documentation in the perspective of internal/external audit
- Report to AFD Management of procurement activities

3. Supervising contracts & contractors for effective service deployment
- Supervising contracts / contractors (follow up of contractual arrangements, goods & services, validation of goods & services procured)
- Designing and updating regularly a master document with all contracts (date, deadline, conditions of payment, invoices status & payment )
- Anticipating renewal and/or procurement if contracts shall be renegotiated
- Liaising with the Admin team, ensure all bills are paid on time

4. Security
Ensure Interim of security officer, in compliance with AFD rules and procedures.

Undertake any other task as the Head of Administrative team and Country Management may assign.

**Who are we looking for?**
Minimum 5 years’ experience in a similar corporate context
Bachelor Degree preferred
Written and verbal communications in English. French is an asset
Good computer skills
Excellent organizational, administrative and time management skills with rigour and attention to details
Proven ability to develop successful professional network and negotiate successfully with contractors
Team player, willingness to contribute as need to overall AFD Group work
Ability to work independently, to multitask, and to deliver high quality work on schedule

**What team are you joining?**
Agence Française de Développement (AFD) implements France’s policy on international development and solidarity. Through its financing of the public sector and NGOs, as well as its research and publications, AFD supports and accelerates transitions towards a fairer, more resilient world. It also provides training in sustainable development (at AFD Campus) and other awareness-raising activities in France. With our partners, we are building shared solutions with and for the people of the Global South. Our teams are at work on more than 3,250 projects in the field, in the French Overseas Departments and Territories, in 115 countries and in regions in crisis. We strive to protect global public goods - promoting a stable climate, biodiversity and peace, as well as gender equality, education and healthcare. In this way, we contribute to the commitment of France and the French people to achieve the Sustainable Development Goals (SDGs). AFD is operating in India since 2008 and has committed more than 3 billion EUR loans during the past fifteen years for projects supporting sustainable development from Government of India, Indian States or Public institutions (including banks and companies). AFD New Delhi Office comprises of ro