Operation Executive

Speak to HR Bhumika Gole:

- 7021789214

The Facility Operations Executive plays a crucial role in ensuring the smooth and efficient operation of the organization's facilities. This individual is responsible for the day-to-day management of building services, maintenance, vendor coordination, and the overall upkeep of the premises to provide a safe, comfortable, and productive environment for employees and visitors. The Facility Operations Executive will proactively identify and address facility-related issues, implement operational improvements, and ensure compliance with health, safety, and environmental regulations.

**Key Responsibilities**:
Operations Management:
Oversee the daily operations and maintenance of the facility, including but not limited to HVAC, electrical systems, plumbing, fire safety systems, security systems, and general building fabric.

Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and areas for improvement.

Ensure all facility equipment is functioning optimally and proactively schedule preventive maintenance.

Manage and monitor utilities consumption (electricity, water, etc.) and identify opportunities for energy efficiency.

Respond promptly to facility-related requests and emergencies, troubleshooting issues and coordinating resolutions.

Maintain a clean, organized, and aesthetically pleasing environment within the facility.

Vendor Management & Procurement:
Source, evaluate, and manage relationships with external vendors and service providers (e.g., cleaning, security, maintenance, pest control, landscaping, catering).

Negotiate contracts, service level agreements (SLAs), and pricing with vendors to ensure cost-effectiveness and quality of service.

Monitor vendor performance and ensure adherence to agreed-upon standards and timelines.

Process invoices and manage payment cycles for facility-related services.

Health, Safety, and Compliance:
Ensure strict compliance with all health, safety, and environmental regulations, policies, and procedures.

Conduct regular safety audits and risk assessments.

Develop and implement emergency preparedness plans (e.g., fire drills, evacuation procedures).

Maintain records of safety inspections, incident reports, and corrective actions.

Ensure all necessary permits and licenses for facility operations are current and in order.

Space Management & Projects:
Assist in space planning and optimization to maximize efficiency and functionality.

Coordinate and oversee minor renovation projects, office reconfigurations, and moves.

Manage furniture and equipment inventory, procurement, and disposal.

Budgeting & Reporting:
Assist in the preparation and management of the annual facility operations budget.

Track and report on facility expenses, identifying cost-saving opportunities.

Generate regular reports on facility performance, maintenance activities, and key metrics.

Stakeholder Communication:
Act as a primary point of contact for facility-related queries and issues from employees.

Liaise effectively with various internal departments (e.g., IT, HR, Finance) to ensure seamless facility support.

Communicate facility-related updates, disruptions, or important information to relevant stakeholders.

Qualifications:
Education: Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field. (A diploma with significant relevant experience may also be considered).

Experience: 3-5 years of proven experience in facility operations, building management, or a similar role, preferably in a corporate office or commercial environment.

Technical Skills:
Strong understanding of building systems (HVAC, electrical, plumbing, fire safety).

Proficiency in using Facility Management Software (FMS) or Computerized Maintenance Management Systems (CMMS) is a plus.

Basic knowledge of IT infrastructure related to facility operations.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Soft Skills:
Excellent problem-solving and analytical skills.

Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.

Proactive, organized, and detail-oriented with excellent time management abilities.

Ability to work independently and as part of a team.

Demonstrated ability to manage multiple priorities and projects simultaneously.

Customer-service oriented approach.

Working Conditions:
Primarily office-based, with regular movement around the facility.

May require occasional work outside of standard business hours for emergencies or project oversight.

May involve some physical activity such as walking, standing, and lifting light objects.

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Work Location: In person