Account Executive

5 days ago

Puducherry Puducherry, India THE PROMENADE Full time

**Job Title**: Accounts Executive

**Location**:Promenade, Pondicherry

**Job Type**: Full-time

**NEED FROM HOTEL BACKGROUND ONLY**

**Should have worked with IDS Software**

**Key Responsibilities**:

- **Daily Accounting Operations**:

- Record and process all financial transactions, including accounts payable, accounts receivable, and general ledger entries.
- Manage and reconcile bank accounts, petty cash, and credit card statements.
- Ensure timely payments to vendors and maintain up-to-date records of invoices.
- Handle guest billing, including invoice generation, posting charges, and managing payments.
- **Accounts Payable & Receivable**:

- Process supplier invoices, verify supporting documents, and ensure timely payments.
- Reconcile supplier statements with hotel records and resolve discrepancies.
- Monitor and follow up on overdue accounts receivable, ensuring timely collection of outstanding payments.
- **Revenue Reconciliation**:

- Ensure accurate recording and reconciliation of daily revenue, including room sales, F&B sales, and other income streams.
- Verify that all sales and income records are accurately posted and matched with actual cash and credit receipts.
- Collaborate with the Front Office and F&B departments to ensure proper billing and settlement of guest accounts.
- **Financial Reporting**:

- Assist in the preparation of monthly financial statements, including profit and loss statements, balance sheets, and cash flow reports.
- Provide financial data to the Finance Manager for forecasting, budgeting, and variance analysis.
- Prepare ad hoc financial reports as required by management.
- **Internal Controls & Compliance**:

- Ensure compliance with the hotel’s accounting policies, procedures, and financial regulations.
- Assist in maintaining strong internal controls to minimize fraud and errors.
- Prepare documentation for internal and external audits and assist with audit queries.
- **Inventory & Cost Control**:

- Assist in managing inventory controls for F&B, housekeeping, and other departments.
- Participate in monthly stock-taking and ensure accurate recording of inventory movements.
- Monitor and analyze operational expenses and suggest cost-saving measures.
- **Taxation & Statutory Compliance**:

- Ensure compliance with local taxation laws, including VAT, GST, and other applicable taxes.
- Prepare and submit tax returns and filings as required by local regulations.
- Assist in the calculation and payment of payroll taxes and other statutory obligations.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹18,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Life insurance

**Experience**:

- Hotel Accounts: 2 years (required)

Work Location: In person

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