Administration Assistant

**Executive Support**:

- **Manage CEO’s Calendar**: Organize, prioritize, and manage the CEO’s daily schedule, ensuring that meetings and appointments are effectively coordinated.
- **Time Management**: Anticipate the CEO’s needs and proactively manage their time, ensuring they can focus on high-priority tasks.
- **Meeting Preparation**: Organize and prepare materials for internal and external meetings, including agendas, presentations, and notes.

**Client & Stakeholder Liaison**:

- Serve as the first point of contact for key stakeholders, clients, and business partners.
- Maintain relationships with existing clients and ensure prompt and professional responses to their needs.
- Coordinate with key vendors, suppliers, and partners, ensuring the CEO stays informed of ongoing projects and business dealings.
- Draft and manage correspondence with external parties, ensuring a high level of professionalism and accuracy.

**Travel & Event Coordination**:

- Organize complex travel arrangements for the CEO, including flights, accommodations, ground transportation, and itineraries.
- Coordinate logistics for business trips, conferences, trade shows, and client meetings.
- Organize and manage company events, product launches, or business development workshops, ensuring seamless execution.

**Project Management & Reporting**:

- Assist the CEO with managing key projects, ensuring deadlines are met, resources are allocated, and progress is tracked.
- Prepare regular reports, presentations, and analysis for senior leadership meetings, summarizing progress on company initiatives.
- Track key business metrics and projects to ensure alignment with strategic objectives.

**Document & Data Management**:

- Organize and maintain both digital and physical files, ensuring information is up-to-date and easily accessible.
- Prepare, review, and proofread reports, presentations, and other documents to ensure clarity, accuracy, and professionalism.
- Maintain the CEO’s filing system, ensuring proper record-keeping and confidentiality.

**Team Support**:

- Act as a bridge between the CEO and internal teams, facilitating communication and ensuring smooth operations.
- Support the CEO with employee communication, ensuring messages are clear, timely, and aligned with company values.
- Help manage internal operations, including scheduling cross-departmental meetings, preparing agendas, and following up on action items.

**Confidentiality & Professionalism**:

- Handle sensitive information with a high level of confidentiality and professionalism.
- Ensure discretion in all interactions and document management, representing the CEO and the company in a professional manner at all times.

**Additional Responsibilities**:

- Provide assistance with ad-hoc projects, tasks, or initiatives as needed.
- Attend leadership meetings, take meeting minutes, and ensure follow-ups on action items.
- Assist in the preparation of executive presentations, reports, and strategic planning documents.

**Required Skills & Qualifications**:

- **Education**: Bachelor's degree in Business Administration, Management, or a related field (preferred).
- **Experience**: Minimum of 2 years of experience in an executive assistant role, preferably in a manufacturing or industrial setting.
- **Technical Proficiency**: Familiarity with office software (Microsoft Office, Google Workspace), ERP systems, and CRM tools. Knowledge of project management tools like Asana or Trello is a plus.
- **Communication Skills**: Excellent written and verbal communication skills in English and Hindi (or local language), with the ability to represent the CEO professionally and effectively.
- **Organizational Skills**: Strong attention to detail, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
- **Problem-Solving**: Strong analytical skills and the ability to anticipate challenges and proactively address them.
- **Confidentiality**: Ability to handle sensitive information with discretion and maintain confidentiality at all times.
- **Tech-Savvy**: Comfort with using a variety of software tools and quick to learn new platforms.
- **Work Ethic**: Self-motivated, able to work independently, and possess a high degree of initiative.

**Desired Qualities**:

- **Adaptability**: Comfortable in a dynamic and evolving work environment.
- **Team Player**: Ability to work seamlessly with the leadership team and across departments.
- **Time Management**: Excellent at prioritizing tasks and managing time effectively.
- **Customer-Centric**: Strong customer focus with the ability to build and maintain professional relationships.
- **Proactive**: A go-getter who can anticipate the needs of the CEO and the business.

**Why Work at Haploos Plyboards Pvt. Ltd.?**
- **Work with Industry Leaders**: Support a visionary CEO and contribute to the growth of a leading company in the plyboard manufacturing sector.
- **Growth Opportunities**: This po