Receptionist

**About the company**:
IDC Global Pvt Ltd is headquartered in Bangalore, India, and is a company originally established in 2016. As part of its portfolio of brands, the company has multiple brands namely, Magari, Yavanika & Treelight Design.

Magari & Yavanika are currently present in Bangalore and Hyderabad with each store being over 10,000 sqft and are going to continue to expand its presence across the country. Magari currently retails Furniture, Kitchens & Wardrobes and also has Fabric & Furnishings in its stores retailed under the name of Yavanika.

Treelight Design is amongst the leading Architecture & Interior Design firms in the country who's projects range across residential, commercial, hospitality, F&B and retail.

**Job Description
- Receptionist / Admin Executive**

The Admin Executive will be responsible for overseeing daily operations and maintenance across the 2nd, 5th and 6th floors office other than the retail part. This includes managing guest relations, monitoring office cleanliness, maintaining inventory, coordinating logistics, and assisting employees with administrative tasks. The role also involves hospitality-related responsibilities such as overseeing tea and coffee service and ensuring the upkeep of relevant appliances and stock.

Additionally, the Admin Executive will be provided with **four office boys (2 seniors & 2 entry level)** for support and must ensure their effective utilization across all areas of responsibility. They must also train all the office boys to perform relevant tasks efficiently. Furthermore, during **week off days or any absence**, one senior office boy should be allocated in 2nd & 5th floor admin desk respectively to take charge of the cabin and fulfil necessary duties.

**Key Responsibilities**:
**1. Floor & Office Maintenance**
- Oversee the cleanliness and maintenance of the 2nd, 5th & 6th floor office, reception area, and pantry.
- Ensure washroom cleaning is conducted four times a day and submit reports accordingly.
- Monitor the functionality of electrical appliances - including AC, fans and lights and report malfunctions.
- Maintain and update daily checklists for cleaning and maintenance.
- Track office and pantry inventories, reporting any missing items.

**2. Hospitality & Stock Management**
- Ensure office boys serve tea, coffee, and water for employees and visiting clients.
- Oversee coffee/tea stock levels and upkeep of related machines, including maintenance coordination.
- Track coffee/tea stock, place orders, and maintain records.
- Count stock upon receipt and ensure accurate reporting.
- Maintain pantry inventory and submit morning and evening usage reports.

**3. Guest & Client Assistance**
- Assist the clients visiting the 2nd floor office.
- Assist clients attending meetings with directors and employees, ensuring smooth coordination.
- Ensure one office boy is always available at 5th floor admin desk.

**4. Administrative Duties & Documentation**
- Register and track inward & outward couriers received at the 2nd floor office.
- Manage courier dispatch, including daily tracking and maintaining a register.
- Coordinate local transport arrangements for employees.
- Maintain stationery inventory, track usage and coordinate replenishment orders.
- Send end-of-day reports, including:

- Washroom, pantry, and maintenance checklist updates
- Housekeeping and stationery stock usage reports
- Floor opening and closing status

**5. Event Coordination & Employee Support**
- Coordinate office celebrations, particularly birthdays.
- Provide office boy assistance for required staff when necessary.
- Offer tea/coffee service and necessary assistance to directors and department heads.

**6. Office Boy Management & Training**
- Ensure allocated office boys are trained in all relevant job responsibilities.
- Ensure one senior office boy is allocated in 5th floor admin desk on all office hours.
- 2 office boys (1 senior & 1 entry level) to look out 5th & 6th floor office, whereas other 2 office boys will be allocated for 2nd floor office, pantry and reception area.
- Delegate tasks effectively to optimize workflow and support daily operations.

During **week off days or absence**, allocate senior office boy to take charge of the Admin Desk and fulfil necessary duties.

Experience: 6 months to 1 year experience

Computer knowledge - Microsoft -word, excel and outlook.

Language - English, Kannada, Hindi.

Work Days: Mon - Friday (Alternate Saturday off)

Timings: 10 AM - 7 PM

Pay: ₹20,000.00 - ₹25,557.51 per month

**Benefits**:

- Provident Fund

Schedule:

- Morning shift

**Experience**:

- Front desk - Receptionist: 1 year (preferred)

Work Location: In person