Purchase Assistant

**KEY RESPONSIBILITIES**
- Ensure the material ordered with right supplier at right cost
- Ensure that materials received within specified lead-time with right quality and relevant documents
- Maintain minimum stock level for critical & stockable items
- Ensure there are no production stoppages due to want of material.
- Ensure the proper planning of purchase as per the purchase policy of our company
- Grade the vendors in the evaluation report
- Responsible for stock taking and prepare stock deviation report
- Responsible for housekeeping & kaizen activities
- On time submission of supplier & sub-contractor bills to accounts and ensure the payment are received by the suppliers as per agreed terms.
- Ensure raw materials are inwarded and prepared GRIR at planned date.

**Duties**

**Purchase Planning**
- Fix the ROC and ROQ stock level are to be maintained for each material in consultation with the Department Head’s.
- Forward the lead time schedule to other departments on approval.
- Receive materials requirement.

**Purchase Order processing**
- Receipt of indent and segregate the same based on the priority
- Verify the stock statement and pending PO’s before raising the PO
- Consolidate the indents and raise PO for material purchase.
- Prepare _Pending PO report_ and follow-up to receive the material from vendor at right time.
- Forward copies of PO to the Stores Assistant and Accounts department.

**Vendor Management**
- Identify Vendor for procuring materials.
- Coordinate with other departments in finding the technical specification requirement
- Send the approved PO to the existing vendors if materials are available.
- Arrange for materials with alternate vendors if needed.
- Receive quotations from new vendors for each material.
- Coordinate with Operation Head to shortlist & negotiate with vendors.
- Update the new vendors in Vendor master list on approval.
- Identify service provider for services.
- Update the price master list on approval if there are any price revisions.
- Forward the debit note to the vendor
- Monitor and conduct assessment on vendor/ service provider’s performance.
- Evaluate the existing vendor and note the reasons if found below average.
- File the _vendor evaluation report_

**Material Inward & Inspection**
- Receive the quality _inspection report_ from quality department.
- Ensure that there are no deviations in materials & spares.
- Send the invoice/DC to accounts
- Ensure that each material has inspected seal affixed for the material passes quality standards

**Material Storage & Issues**
- Issue material against drawing and work order.
- Update the work order as per issue.
- Prepare stock report for customer material and other materials.
- Receive requisition slip for the consumables and issue to the concern person
- Prepare _issue register_ and update accordingly.
- Dispose the scrap with approval of Operation Head and update _Scrap Disposal register_
- Get the opinion of the user department about the vendor
- Ensure zero deviation in the physical verification of stock in the stores
- Prepare the followings and forward to Operation head for approval

Ø Minimum stock requirement statement for all general /production materials

Ø Lead time schedule

Ø Monthly purchase plan

Ø Monthly consolidated Purchase report

Ø Vendor Master list

Ø Vendors comparative statement for consumables and service provider

Ø Evaluation sheet for existing vendors and new vendors.

Ø Physical stock verification report

Ø Non moving stock report on a monthly basis

Ø Stock statements every month(Customer/KTD)

**Salary**: ₹14,000.00 - ₹18,000.00 per month

Schedule:

- Day shift
- Morning shift

Ability to commute/relocate:

- Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

**Speak with the employer**
+91 9043330782