Export Documentation Executive
2 weeks ago
Job Title:
Export Documentation & Operations Executive
Department:
Export / Operations
**Location**:
Vaishali, ghaziabad
Experience Required:
2-5 years (Freight Forwarding / Logistics mandatory)
Role Overview
The Export Documentation & Operations Executive will manage end-to-end export processes including documentation, coordination with shipping lines / airlines, customs brokers, and ensuring compliance with international trade regulations. This role requires strong attention to detail and the ability to manage multiple shipments simultaneously.
Key Responsibilities
- Export Documentation
- **Prepare, verify, and process export documents such as Invoice, Packing List, BL / AWB, COO, SLI, and Shipping Instructions.**
- **Ensure accurate documentation as per LC terms, customs requirements, and buyer country regulations.**
- **Track and follow up on documents with shipping lines / CHA / transporters.**
- Export Operations
- **Coordinate with transporters, warehouse team, customs brokers, shipping lines & airlines for scheduling.**
- **Arrange booking with shipping lines / airlines / consolidators based on client requirements.**
- **Monitor shipment execution from pick-up to loading and final dispatch.**
- **Follow up with customs and ensure timely clearance of cargo.**
- Customer Relations & Coordination
- **Update clients regularly regarding shipment status.**
- **Communicate professionally with overseas agents and internal departments.**
- **Resolve any operational issues related to export shipments.**
- Compliance & Records
- **Maintain shipment files and document records in the system.**
- **Ensure compliance with INCOTERMS, Export policy, and documentation standards.**
- **Assist in preparing export MIS / reports for management.**
Skills & Competencies Required
- **Strong knowledge of export documentation and shipping procedures.**
- **Familiarity with freight forwarding operations and customs processes.**
- **Good coordination, communication, and time-management skills.**
- **Ability to work under pressure and meet deadlines.**
Education
- Bachelor’s degree preferred (BBA / B.Com / Supply Chain / International Business).
Salary
Commensurate with experience and industry standards.
How to Apply
**Job Types**: Full-time, Permanent
Pay: ₹20,000.00 - ₹35,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
Work Location: In person
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