Office Coordinator

Weblyte is a creative digital marketing agency based in Changanassery, Kerala. We pride ourselves on delivering exceptional results to our clients through social media management, advertising, design, and web development. To ensure smooth operations and excellence in execution, we’re hiring a highly organized and detail-oriented Office Manager & Operations Coordinator.

**Key Responsibilities**

**Team & Task Management**:

- Assign tasks to team members based on their roles and skills, and ensure timely completion.
- Monitor the performance of staff to ensure work is completed to the highest standards.
- Act as the main point of contact for internal team coordination.
- Organize and oversee daily operations, ensuring all activities run smoothly.

**Client & Lead Management**:

- Follow up with clients, leads, and team members to maintain strong communication and relationships.
- Handle client queries, updates, and feedback with professionalism and attention to detail.
- Support the sales team in managing client proposals and presentations.

**Operational Oversight**:

- Direct video shoots, ensuring that the creative vision and client expectations are met.
- Ensure office equipment, supplies, and infrastructure are well-maintained and functional.
- Track and manage daily expenses, keeping accurate records for financial reporting.

**Quality Assurance**:

- Maintain a perfectionist approach in overseeing all work, ensuring top-notch output for clients.
- Conduct regular checks to ensure all processes are followed and goals are achieved.
- Foster a culture of accountability, organization, and high-quality delivery among team members.

**Sales & Financial Management**:

- Coordinate with the sales team to track leads, close deals, and meet revenue targets.
- Manage budgets, track expenses, and suggest cost-effective solutions for operations.

**Skills & Qualifications**

**Required Skills**:

- Excellent organizational and multitasking abilities.
- Strong leadership and team management skills.
- Proficiency in task management tools and software (e.g., Notion, Trello, or similar).
- Exceptional communication skills to liaise with clients and the team effectively.
- Attention to detail and a perfectionist mindset to maintain quality standards.

**Preferred Skills**:

- Experience in operations or office management roles.
- Familiarity with digital marketing workflows and team dynamics.
- Basic knowledge of video production processes is a plus.

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)
- Office management: 3 years (preferred)
- Operations management: 2 years (preferred)

Work Location: In person

Expected Start Date: 01/01/2025