Accounts Executive

7 hours ago

Kochi Kerala, India Olive Down Town Full time

An Accounts Executive in a hotel is responsible for managing the financial health of the establishment. This role involves meticulous record-keeping, ensuring compliance with financial regulations, and supporting the overall financial operations of the hotel. Unlike a Front Office Executive who is guest-facing, an Accounts Executive primarily works behind the scenes, focusing on the numbers.

Here's a detailed job description for an Accounts Executive in a hotel:
**Accounts Executive (Hotel/Hospitality Industry) - Job Description**

**Job Summary**: The Accounts Executive is responsible for maintaining accurate financial records, processing transactions, and assisting in the preparation of financial reports for the hotel. This role ensures the efficient and compliant handling of all financial activities, contributing to the hotel's profitability and financial stability.

**Key Responsibilities**:

- **Financial Record Keeping**:

- Maintain accurate and organized financial records, including ledgers, journals, and supporting documentation.
- Process and record all financial transactions accurately and in a timely manner (e.g., guest payments, vendor invoices, petty cash).
- Ensure all financial operations comply with standard accounting practices, hotel policies, and relevant financial regulations.
- **Accounts Payable (AP)**:

- Process vendor invoices, verify accuracy, and ensure proper authorization for payments.
- Prepare and process timely payments to suppliers and service providers.
- Reconcile vendor statements and resolve any discrepancies.
- Maintain vendor files and ensure compliance with payment terms.
- **Accounts Receivable (AR)**:

- Manage and track guest payments, deposits, and outstanding receivables.
- Prepare and issue invoices for groups, corporate accounts, and other non-room revenue.
- Follow up on outstanding payments and ensure timely collections.
- Reconcile daily hotel receivables and group master billings.
- **Bank Reconciliation**:

- Perform regular bank reconciliations to ensure that hotel bank statements align with internal financial records.
- Identify and resolve any discrepancies or irregularities promptly.
- **Payroll Processing**:

- Assist in calculating and processing employee wages, taxes, and benefits.
- Ensure compliance with labor laws and payroll regulations.
- Maintain accurate payroll records.
- **Financial Reporting & Analysis**:

- Assist in the preparation of monthly, quarterly, and annual financial statements (e.g., income statements, balance sheets, cash flow statements).
- Generate various financial reports for management, providing insights into revenue, expenses, and profitability.
- Assist in tracking and analyzing hotel expenses, identifying trends, and recommending cost-saving measures.
- **Budgeting & Forecasting Support**:

- Assist the finance team in preparing budgets and financial forecasts for various departments and the hotel as a whole.
- Track budget variances and report on deviations.
- **Compliance & Audits**:

- Ensure compliance with local, state, and federal tax laws and regulations (e.g., GST/VAT, TDS).
- Assist with internal and external audits by providing necessary documentation and explanations.
- Maintain an understanding of current tax laws and accounting standards

Pay: ₹17,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Paid sick time

Schedule:

- Day shift

Application Question(s):

- Do you know Hotelier Software

**Experience**:

- Hotel: 2 years (required)

Work Location: In person

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