Receptionist Admin Coordinator

**Job Description: Receptionist cum Admin Coordinator (Female)**
**Reports To: Office Manager / HR Manager**

**Required Skills & Qualifications**:
**Education**: High school diploma or bachelor’s degree in business administration or a related field is preferred.
**Experience**: 1-3 years of experience in reception, administration, or a similar role.
**Technical Skills**: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
**Communication Skills**: Excellent verbal and written communication in English (other languages are a plus).
**Organizational Skills**:Strong multitasking and time-management skills with attention to detail.
**Interpersonal Skills**: Friendly, professional, and customer-oriented personality.
**Problem Solving Skills**: Ability to handle unexpected situations calmly and effectively.

**Key Responsibilities**:
1. **Front Desk & Customer Service**:

- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct phone calls promptly, taking messages when necessary.
- Manage the reception area, ensuring it remains clean and presentable.
- Handle incoming and outgoing mail, packages, and courier services.
- Assist visitors and employees with inquiries and provide necessary information.

**2. Administrative Support**:

- Maintain office supplies inventory and place orders when required.
- Assist in scheduling meetings, managing conference room bookings, and coordinating appointments.
- Prepare and maintain administrative reports, records, and databases.
- Support HR with employee onboarding, document management, and other administrative tasks.
- Handle confidential documents and maintain an organized filing system.
- Coordinate travel arrangements, hotel bookings, and transport logistics for employees.

**3. Office Coordination & Operations**:

- Ensure smooth day-to-day office operations by coordinating with different departments.
- Liaise with vendors, service providers, and building management for office maintenance.
- Assist in organizing company events, meetings, and training sessions.
- Monitor office security by following safety procedures and controlling access via the reception desk.

**4. Other Duties**:

- Support team members with ad hoc tasks and special projects as required.
- Implement office policies and procedures to improve efficiency.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Food provided
- Leave encashment
- Provident Fund

Schedule:

- Day shift

**Experience**:

- Front desk: 1 year (required)

**Language**:

- English (required)

**Location**:

- Baddi, Himachal Pradesh (required)

Work Location: In person

Application Deadline: 08/03/2025
Expected Start Date: 10/03/2025