Finance Executive

Management Level

I

Equiniti is a leading provider of technology and solutions for complex and regulated administration and payments. Our technology platforms are used by 70% of the FTSE 100, Government and other large corporates, particularly in banking, insurance and other financial services. We have 1,700 clients, make £160 billion worth of payments through our systems every year, hold records for 70 million shareholders, look after pension schemes for 8 million pension scheme members, and provide services which touch 28 million customers. Over a third of the UK population has dealt with Equiniti at some point during their lives.

Equiniti is a company that has been built with strong values at the very core of our offering. Dealing with some of the most successful companies and government agencies in the UK, excellence, integrity, professionalism, partnership, commercial and innovation are therefore at the heart of everything we do. We employ over 5,000 people in the UK, India, US, Poland and Netherlands.

There are five internal business divisions which compromise the Equiniti business (EQ Boardroom & Invest, EQ Paymaster, EQ Digital, EQ US and AST), which are all supported by the Group Functions. Our strategy is aimed at driving pace and growth with a strong focus on further investment in our people and leadership.

Equiniti’s journey to build and develop a captive offshore finance facility started in 2016, with a view to centralise the core transactional accounting. This resulted in the creation of a Finance Shared Services Centre (SSC) in Chennai which comprises the following teams: Record to Report (RTR), Procure to Pay (PTP), Master Data Management and Data Analysis (MDM), Order to Cash (OTC) and Financial Planning and Analysis (FP&A).

The Finance SSC Team is one of the most engaged teams in the business per the last Gallup survey. In recent years the Finance SSC has extended its Global footprint to support geographies beyond UK, expanding the remit in operating areas to help sustain, and improve, the control environment for the Group. The Finance SSC has continued to successfully drive value-add and continuous improvement along the value chain by providing high quality services in specialised areas of External Financial Reporting, Procurement and Internal Audit.

All of this made possible by over 100 dedicated, articulate and forward-thinking colleagues in the Finance SSC who play a pivotal role in our transformative journey. The most recent achievement of the team includes successfully implementing Workday in 2020 - the global finance, procurement and human capital management ERP which is now used globally by all of Equiniti’s businesses & employees.

Core Duties/Responsibilities
- Code invoices that have been scanned in the system
- Match invoices with Purchase Orders and/or receipts (2- and 3-way matching)
- Chase approval workflows that are close to payment deadline.
- Answer and manage supplier queries regarding payments.
- Proactively work with Business Units in an efficient and courteous manner to identify and correct process inefficiencies by end users in the business unit.
- Resolve payable issues with the client country.
- Manage the workflow queues relevant to their client countries.
- Ensure requested updates to vendor master files are processed quickly.
- Ensure compliance to and maintenance of internal controls in accordance with the Equiniti Controllership Guide. This includes acting as a Risk and Control Tracking System assessor (RCTS) for Balance Sheet Reconciliation.
- Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested.
- Ensure that all working practices follow the Equiniti standard policies and procedures, including health & safety and equal opportunities.

Skills, Knowledge & Experience

EXPERIENCE
- Prior experience of working in an offshore Finance SSC.
- Excellent accounting knowledge across Accounts Payables (Invoice process) and respective General Ledger.
- 2 -3 years working experience in Accounts Payable Team.
- Knowledge of Workday will be an added advantage.
- Knowledge of other financial accounting systems.

EDUCATION/QUALIFICATIONS
- University Qualified in Finance & Accounts.

SKILLS
- Fluent English: written and spoken.
- Excellent organizational, communication and planning skills.
- Professional, credible individual with an ability to influence peers, superiors and subordinates.
- Adaptable with an ability to change direction and priorities if required.
- Achievement orientation: Driven by goals and deadlines.
- Ability to work well with people across the organisation.
- Ability to understand the detail behind processes.