Purchase Executive

4 days ago

Thaltej Road Ahmedabad Gujarat, India Gtc Oilfield Services Pvt ltd Full time

**Key Responsibilities**:

- **Purchasing Records Management**:

- Maintain and update purchasing records, databases, and reports.
- Ensure all procurement transactions are accurately documented for audit and compliance purposes.
- **Cost Analysis and Price Comparison**:

- Prepare cost comparison sheets for various procurement needs.
- Review and analyze a minimum of three quotations before finalizing purchase orders (POs) to ensure cost-effectiveness.
- **Supplier Negotiation**:

- Negotiate pricing, payment terms, and delivery conditions with suppliers to achieve the best value.
- Build long-term relationships with reliable suppliers.
- **Purchase Order Processing**:

- Create and issue purchase orders based on approved procurement requests.
- Obtain necessary approvals from management before releasing POs and payments.
- **Delivery Coordination and Timeliness**:

- Ensure timely delivery of ordered goods and materials.
- Work closely with logistics and suppliers to track order status and address potential delays.
- **Delivery Coordination and Timeliness**:

- Coordinate with the central store in-charge and site storekeepers for material requirements.
- Ensure stock availability and prevent shortages or overstocking.
- **Reporting and Documentation**:

- Provide regular reports to the department head regarding procurement activities.
- Track and update the Indent and PO sheets weekly, sharing the same with management.
- **Supplier Quality and Issue Resolution**:

- Address and resolve supplier quality issues in collaboration with the quality assurance team.
- Maintain supplier performance records and recommend improvements where necessary.
- **New Vendor Development**:

- Identify, evaluate, and develop new vendors to ensure a diversified and competitive supplier base.
- Conduct vendor assessments and audits as required.
- **Vendor Payment and Accounting**:

- Ensure timely processing of vendor payments as per agreed terms.
- Work closely with the finance team to manage accounts payable and resolve invoice discrepancies.
- **Supplier Relationship Management**:

- Foster and maintain strong relationships with suppliers to ensure smooth business operations.
- Develop long-term strategic partnerships with key vendors.
- **Vendor Payment and Accounting**:

- Work in collaboration with the Project Management System (PMS) team to resolve technical procurement issues.
- Ensure that purchased materials comply with required specifications and standards.

**Qualifications & Skills**:

- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Minimum 2-5 years of experience in procurement or supply chain management.
- Strong negotiation, communication, and analytical skills.
- Proficiency in MS Office (Excel, Word, and Outlook) and procurement software.
- Ability to multitask and handle pressure in a fast-paced environment.
- Knowledge of procurement best practices and industry standards.
- High level of accuracy and attention to detail.

Pay: ₹18,000.00 - ₹35,000.00 per month

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Purchase Executive: 2 years (preferred)

**Location**:

- Thaltej Road, Ahmedabad, Gujarat (preferred)

Work Location: In person

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